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+ <title>The Project Gutenberg eBook of The Long Island Library Resources Council
+(LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous.
+ </title>
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+
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+
+<pre>
+
+The Project Gutenberg EBook of The Long Island Library Resources Council
+(LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous
+
+This eBook is for the use of anyone anywhere at no cost and with
+almost no restrictions whatsoever. You may copy it, give it away or
+re-use it under the terms of the Project Gutenberg License included
+with this eBook or online at www.gutenberg.org
+
+
+Title: The Long Island Library Resources Council (LILRC) Interlibrary Loan Manual: January, 1976
+
+Author: Anonymous
+
+Release Date: November 28, 2009 [EBook #30557]
+
+Language: English
+
+Character set encoding: ISO-8859-1
+
+*** START OF THIS PROJECT GUTENBERG EBOOK INTERLIBRARY LOAN MANUAL ***
+
+
+
+
+Produced by Gerard Arthus, Diane Monico, and the Online
+Distributed Proofreading Team at http://www.pgdp.net
+
+
+
+
+
+
+</pre>
+
+
+
+
+
+
+<h1>L I L R C<br />
+
+INTERLIBRARY LOAN MANUAL<br /><br />
+
+
+January 1976<br /><br /></h1>
+
+
+<p class="title">LONG ISLAND<br />
+<big>LIBRARY</big><br />
+RESOURCES
+COUNCIL Inc.</p>
+
+<p class="title"><small>Box 31</small><br />
+<small>Bellport, NY 11713</small></p>
+
+
+
+<hr style="width: 65%;" />
+<h2><a name="CONTENTS" id="CONTENTS"></a>CONTENTS</h2>
+
+
+
+<ul class="toc">
+<li>1. Introduction <span class="tocright"><a href="#Page_2">2</a></span></li>
+
+<li>2. Interlibrary loan policies and procedures <span class="tocright"><a href="#Page_3">3</a></span></li>
+<li><span style="margin-left: 2.5em;">What may be borrowed</span></li>
+<li><span style="margin-left: 2.5em;">Placing requests</span></li>
+<li><span style="margin-left: 2.5em;">Form of request</span></li>
+<li><span style="margin-left: 2.5em;">Verification</span></li>
+<li><span style="margin-left: 2.5em;">Photocopying</span></li>
+<li><span style="margin-left: 2.5em;">Expenses</span></li>
+
+<li>3. Direct access to other libraries <span class="tocright"><a href="#Page_6">6</a></span></li>
+<li><span style="margin-left: 2.5em;">Location service</span></li>
+<li><span style="margin-left: 2.5em;">Research Loan Program</span></li>
+
+<li>4. INS&mdash;How it works <span class="tocright"><a href="#Page_7">7</a></span></li>
+<li><span style="margin-left: 2.5em;">Billing</span></li>
+<li><span style="margin-left: 2.5em;">Cancellations</span></li>
+<li><span style="margin-left: 2.5em;">Delivery and pickup</span></li>
+<li><span style="margin-left: 2.5em;">Microforms</span></li>
+<li><span style="margin-left: 2.5em;">Photocopies of missing pages</span></li>
+<li><span style="margin-left: 2.5em;">Recall</span></li>
+<li><span style="margin-left: 2.5em;">Renewals</span></li>
+<li><span style="margin-left: 2.5em;">Returns</span></li>
+<li><span style="margin-left: 2.5em;">Status reports</span></li>
+
+<li>5. Guide to the use of LILRC interlibrary loan request forms <span class="tocright"><a href="#Page_10">10</a></span></li>
+<li><span style="margin-left: 2.5em;">Instructions for completing serials request</span></li>
+<li><span style="margin-left: 2.5em;">Instructions for completing book request</span></li>
+
+<li>6. How to be a good borrower <span class="tocright"><a href="#Page_15">15</a></span></li>
+
+<li>7. How to be a good lender <span class="tocright"><a href="#How_to_be_a_good_lender">15</a></span></li>
+
+<li>8. Appendix</li>
+<li><span style="margin-left: 1.5em;">A. Useful interlibrary loan manuals <span class="tocright"><a href="#Page_16">16</a></span></span></li>
+<li><span style="margin-left: 1.5em;">B. Sample worksheet <span class="tocright"><a href="#Page_17">17</a></span></span></li>
+</ul>
+
+
+
+
+<p><span class='pagenum'><a name="Page_2" id="Page_2">[Pg 2]</a></span></p><hr style="width: 65%;" />
+<h2><a name="Introduction" id="Introduction"></a>Introduction</h2>
+
+
+<p>This manual has been prepared as a guide to the Information Network
+Service, the interlibrary loan system of the Long Island Library
+Resources Council (LILRC).</p>
+
+<p>The manual contains a description of how the location and delivery
+service works and the policy on which it is based, as well as
+standards to which it is expected participating libraries will adhere.</p>
+
+<p>Please do not hesitate to make suggestions and comments regarding
+this manual and the interlibrary loan service to the Council office.</p>
+
+<p>January 1976</p>
+
+
+
+<p><span class='pagenum'><a name="Page_3" id="Page_3">[Pg 3]</a></span></p><hr style="width: 65%;" />
+<h2><a name="INTERLIBRARY_LOAN_POLICIES_AND_PROCEDURES" id="INTERLIBRARY_LOAN_POLICIES_AND_PROCEDURES"></a>INTERLIBRARY LOAN POLICIES AND PROCEDURES</h2>
+
+
+<p>Our interlibrary loan program is based on the premise that lending among
+libraries for the benefit of individuals in Nassau and Suffolk counties is
+in the public interest and should be encouraged. It is impossible for any
+one library to be self-sufficient, and interlibrary borrowing and lending is
+regarded by the libraries participating in this program as essential to
+library service.</p>
+
+<p>It is the policy of the Council that the routines of borrowing and lending
+are simplified as much as possible consistent with the protection of material.
+Every effort is made to emphasize speed and to base the service on a spirit
+of cooperation and trust among participating libraries.</p>
+
+<p>What follows comprise the procedures and standards that have developed gradually
+and voluntarily in our area&mdash;this is what works for us. Changes may be introduced
+as the need arises.</p>
+
+
+<h3>What may be borrowed</h3>
+
+<p>It is recognized that interlibrary borrowing does not relieve any library of the
+responsibility for developing its own collection. Each library should provide
+the bulk of materials needed by its users for purposes of study, instruction,
+information and research.</p>
+
+<p>The borrowing library should make every effort to exhaust its own resources
+before turning to interlibrary loan. It should also screen requests carefully
+before transmitting them to the Council, eliminating those which common sense
+indicates would not be supplied.</p>
+
+<p>The borrowing library is responsible for returning loans promptly and in good
+condition. The borrowing library should respond quickly to overdue notices
+and is responsible for paying fees for lost books as levied by the lending library.
+The library should refuse to request books on interlibrary loan on behalf of
+borrowers who abuse the privilege.</p>
+
+
+<h3>Placing requests</h3>
+
+<p>Our network is part of an hierarchical system. Requests we cannot locate in
+the region we send to the New York State Interlibrary Loan Network (NYSILL)
+which searches the State Library in Albany and selected referral libraries in
+the State. The key to the success of NYSILL is that it is asked only for
+materials not available locally. The network would break down if the major
+libraries were asked to supply commonly held materials. Medically oriented
+requests not found on Long Island are transmitted to the Regional Medical Library
+interlibrary loan network in Brooklyn.<span class='pagenum'><a name="Page_4" id="Page_4">[Pg 4]</a></span></p>
+
+<p>Public libraries submit their requests through their respective library systems,
+which process the requests through LILRC, NYSILL, or other channels.</p>
+
+<p>All other libraries in the region should submit their requests to LILRC. Most libraries
+prefer to have local requests handled centrally, and decline to fill
+regional requests unless they have been transmitted by the Council. In special
+circumstances, libraries may arrange to deal directly with each other.</p>
+
+
+<h3>Form of requests</h3>
+
+<p>Borrowing libraries may find it helpful to develop worksheets (see samples in
+<a href="#Appendix_B">Appendix B</a>) to be used by the reader and the librarian in preparing the
+interlibrary loan request, indicating all the items we need to know.</p>
+
+<p>Requests may be submitted on LILRC interlibrary loan forms which we supply,
+and sent in by mail or by our driver. They may be placed by teletype, using
+a format based on the LILRC request form. Urgent requests may be placed
+by telephone.</p>
+
+<p>We ask that you fill out the form as completely and as accurately as possible,
+including author's full first name. Supply all the information you have been
+able to elicit from your patron, as well as all you have been able to glean
+from bibliographic sources to complete the request. The more information you
+give us the more likely we are to locate the material you need&mdash;and the
+more quickly.</p>
+
+<p>Try to develop techniques for drawing from your reader as much as he knows
+about the item he is seeking and the source of the citation. He must have
+some reason for believing the item exists, and we should be able to pass this
+information on to the potential lending library.</p>
+
+
+<h3>Verification</h3>
+
+<p>Check as far as possible to verify the accuracy of the information the reader
+gives you. We trust that you will verify citations as completely and as
+accurately as your resources will allow.</p>
+
+<p>The ALA and NYSILL manuals (see <a href="#APPENDIX_A">Appendix A</a>) both contain a listing of standard
+bibliographic tools and sources of verification. Verification sources not
+found in the standard lists should be cited in full. Remember that reference
+tools and abbreviations familiar to you may not be known to the librarian trying
+to fill the request. Please give full citation of the source of verification,
+including date, volume, series, and the page on which verification was found.
+That is, not just "NUC," but "NUC, 1968-72, 25:478." In a request for a
+periodical article, both the title of the periodical and the location of the
+article should be verified, and both sources of verification should be given.</p>
+
+<p>If you cannot verify the item in a standard bibliographic tool, please supply
+a complete citation to the source of reference, including author's full name,
+publisher, date, and page of citation.<span class='pagenum'><a name="Page_5" id="Page_5">[Pg 5]</a></span></p>
+
+<p>When libraries are unable to verify requests completely because their
+bibliographic resources and staff are severely limited, we will <span class="u">try</span> to
+verify the information and to locate the item. If a request is hopelessly
+inadequate, with vital information missing or with incomprehensible
+abbreviations, we will return it for clarification.</p>
+
+
+<h3>OCLC verification</h3>
+
+<p>Please use caution when citing OCLC numbers as verification for interlibrary
+loan requests. The Council office and most of the libraries in our region
+do not have OCLC terminals. Include OCLC #, author and title, place, publisher
+and date, and Nassau-Suffolk and NYSILL locations where given.
+Be sure all information has been copied correctly.</p>
+
+
+<h3>Data base verification</h3>
+
+<p>If an item is requested on the basis of a citation on a computer printout,
+supply all information given and be sure to indicate which data base was
+used, such as ERIC, Psych Abstracts, Compendex, BIOSIS, etc.</p>
+
+
+<h3>Photocopying</h3>
+
+<p>The lending library may choose to supply photocopies of articles in lieu
+of lending whole issues or volumes of serials. By mutual agreement,
+libraries in our region generally absorb the costs of photocopying articles,
+although there may be a charge for longer articles. Libraries have usually
+found that by photocopying for each other without charge they come
+out reasonably even and avoid the expense and trouble of accounting and
+billing procedures.</p>
+
+
+<h3>Expenses</h3>
+
+<p>LILRC along among the 3R's Councils in the State has chosen to maintain a
+low membership fee which is the same for all libraries. Our income is
+supplemented by a system of charges and credits for completed interlibrary
+loan transactions, so that libraries pay in proportion to the use they make
+of our service. These charges are not related to the cost of the service.</p>
+
+<p>The borrowing library is charged a fee for each item it obtains through LILRC.
+The lending library receives a credit (presently $1.00) equal to one-half
+the charge (presently $2.00) for each item it supplies. Libraries with
+collections from which we borrow heavily, paying for teletype machines to
+receive our requests, may be given additional credit if replies are
+transmitted promptly.</p>
+
+
+
+<p><span class='pagenum'><a name="Page_6" id="Page_6">[Pg 6]</a></span></p><hr style="width: 65%;" />
+<h2><a name="DIRECT_ACCESS_TO_OTHER_LIBRARIES" id="DIRECT_ACCESS_TO_OTHER_LIBRARIES"></a>DIRECT ACCESS TO OTHER LIBRARIES</h2>
+
+
+<p>Both the Nassau Library System and the Suffolk Cooperative Library System
+have policies of direct access, including borrowing privileges, among the
+public libraries within their respective counties. A reader may find
+another library convenient; remind him to check with his local public library
+for details.</p>
+
+<p>Other alternatives to interlibrary loan include:</p>
+
+
+<h3>Location service</h3>
+
+<p>It may be more practical for some readers to use books and periodicals at
+the library which holds them rather than request them on interlibrary loan.
+For periodicals, you may refer readers on the basis of the <span class="u">Nassau-Suffolk Union
+List of Serials</span>. Please check the list of participating libraries in the front
+of volume 1 which notes some limitations of public access to materials in
+certain libraries.</p>
+
+<p>For monographs, call LILRC and ask for a check of a few libraries in the microfilms
+of card catalogs to get locations for needed items.</p>
+
+
+<h3>Research Loan Program</h3>
+
+<p>Through this program, patrons of participating libraries have direct access,
+including circulation privileges, to specific subject area collections in other
+participating libraries. In lieu of numerous interlibrary loan requests, libraries
+may wish to recommend their readers take advantage of this program.
+The latest LILRC membership list indicates libraries which have joined this
+program. Details are available in all participating libraries and from LILRC.</p>
+
+
+
+<p><span class='pagenum'><a name="Page_7" id="Page_7">[Pg 7]</a></span></p><hr style="width: 65%;" />
+<h2><a name="INFORMATION_NETWORK_SERVICE-How_it_works" id="INFORMATION_NETWORK_SERVICE-How_it_works"></a>INFORMATION NETWORK SERVICE-How it works</h2>
+
+
+<p>Requests are received daily from participating libraries by teletype and on
+LILRC interlibrary loan forms by mail and delivery service. A limited number
+of urgent requests may be received by telephone. All requests are transcribed
+onto LILRC request forms if they have not arrived on that form.</p>
+
+<p>All requests are checked to make sure that all necessary bibliographic information
+has been given. If a glaring error or omission can be corrected
+easily, the INS clerk will do so and process the request. If the error is
+not easily corrected, the request is returned to the requesting library
+for clarification.</p>
+
+<p>When a monograph request is received, the clerk checks the appropriate catalogs
+in the data bank of library card catalogs in microfilm in the LILRC office
+(or calls libraries for materials not listed in the catalogs). For serials
+the clerk checks the <span class="u">Nassau-Suffolk Union List of Serials</span> and other tools.
+When an item is located, the clerk calls, teletypes a message, or sends a copy
+of the request to the prospective lender to see if the item is actually available.</p>
+
+<p>The INS staff tries to maintain a balance between locating the needed items
+most efficiently and at the same time spreading the load so that the larger
+libraries are not overburdened with requests and so that all libraries are
+given a chance to build up credits.</p>
+
+<p>Each time we check with a prospective lender, a notation is made on the
+interlibrary loan form indicating the library's name and response. If "yes,"
+arrangements are made for pickup. If "no," the search goes on. "Maybe" takes
+a little longer; although the item is in the catalog, the shelf must be checked
+to see if the volume is available for loan or photocopying.</p>
+
+<p>When a loan is arranged, the clerk prepares the interlibrary loan forms
+(still intact) for the driver. Having begun her run in the morning, delivering
+books and copies picked up the previous day, the driver returns to the LILRC
+office in the early afternoon with that day's deliveries and pickups. The driver
+collects the day's batch of slips and prepares her itinerary for the next day.</p>
+
+<p>Copies of the interlibrary loan form are used as follows:</p>
+
+
+<div class='center'>
+<table border="1" cellpadding="10" cellspacing="0" summary="form">
+<tr><td align='right'><span class="u">Serials</span></td><td align='left'>&nbsp;</td><td align='left'><span class="u">Books</span></td></tr>
+<tr><td align='right'>white</td><td align='left'>Sent to lending library</td><td align='left'>pink</td></tr>
+<tr><td align='right'>yellow</td><td align='left'>Inserted into each book delivered<br />
+to borrowing library or clipped<br />
+to copy of article</td><td align='left'>yellow</td></tr>
+
+<tr><td align='right'>pink</td><td align='left'>Filed by name of borrowing library<br />
+in LILRC circulation file,<br />
+used for statistics, then filed</td><td align='left'>white</td></tr>
+
+<tr><td align='right'>gold</td><td align='left'>Returned to borrowing library with<br />
+bill unless retained by library<br />
+before submitting request to LILRC</td><td align='left'>gold</td></tr>
+</table></div>
+
+<p><span class='pagenum'><a name="Page_8" id="Page_8">[Pg 8]</a></span></p>
+<p>If an item is not located at a member library, the request is considered for
+transmission to the State Library in Albany and the NYSILL network or to the
+Regional Medical Library network. Certain categories of requests may be submitted
+to the State Library but are not normally eligible for transmission
+to NYSILL, such as: fiction, text books, current publications and those in
+popular demand, rare books, genealogy, children's books, multi-volume sets,
+reference books, non-research books (self-help, recreation, etc.).
+Interlibrary loan librarians should familiarize themselves with the NYSILL
+manual (see <a href="#APPENDIX_A">Appendix A</a>) so they will know what to expect when we send requests
+to NYSILL for them.</p>
+
+<p>Each day, the requests not located on Long Island are teletyped to the State
+Library in Albany. If available, the book or copy will be sent from the
+State Library or the library to which it has been referred, directly to
+the requesting library whose name and address have been coded into the NYSILL
+transmission format. Medically-oriented requests are sent to the Regional Medical
+Library network via the Medical Research Library in Brooklyn and may be sent to
+the requesting library directly or via LILRC.</p>
+
+<p>If the item is not available from any of these sources, a report is teletyped
+to LILRC and we send it on to the requesting library.</p>
+
+
+<h3>Billing</h3>
+
+<p>Bills are sent quarterly unless a library asks that it be billed monthly or
+semi-annually, or annually as part of the dues. The gold copy (part 4) of
+the interlibrary loan form is included with the bill unless a library retains
+it when initiating the request or indicates the copy need not be returned.</p>
+
+
+<h3>Cancellations</h3>
+
+<p>Occasionally, libraries find it necessary to cancel a request. It is understood
+that if the item is in the process of being supplied the requesting library will
+be charged for the completed loan.</p>
+
+
+<h3>Delivery and pickup</h3>
+
+<p>The Council drivers stop at each library which has a pickup or delivery to be
+made (public libraries send materials to LILRC via their respective systems).
+While the drivers stop nearly every day at the heaviest users, we do not know
+you have something for us unless you let us know. If you are supplying a monograph
+or photocopy, or have a book to return, <span class="u">call and tell us</span>.<span class='pagenum'><a name="Page_9" id="Page_9">[Pg 9]</a></span></p>
+
+
+<h3>Microforms</h3>
+
+<p>INS tries to obtain needed items in a form usable in the borrowing library.
+If the supplying library cannot produce a hard copy of a microform it is
+lending, and if your library does not have an appropriate reader, we will
+try to have a copy made (if there is an additional charge you will be notified
+in advance) or tell you where your patron can read or copy the material himself.</p>
+
+
+<h3>Photocopies of missing pages</h3>
+
+<p>Missing pages from monographs and serials may be requested in the usual manner.
+For an additional fee, INS will try to obtain copies suitable for binding,
+printed on both sides.</p>
+
+
+<h3>Recall</h3>
+
+<p>It is understood that the lending library may recall a book needed for one
+of its own readers.</p>
+
+
+<h3>Renewals</h3>
+
+<p>Please request a renewal before the date due noted on the request form or
+in the volume. For books received from LILRC member libraries, call the
+LILRC office and give author, title, date due, library from which borrowed.
+Renewals will usually be granted for two weeks from date due unless a lending
+library has indicated otherwise.</p>
+
+<p>Books received from the State Library or through NYSILL or the Regional Medical
+Library must be renewed directly with the lending library, not LILRC.</p>
+
+
+<h3>Returns</h3>
+
+<p>Books received from LILRC should be returned via our driver. Call and let us
+know you have a book to be returned.</p>
+
+<p>Books received from the State Library or through NYSILL or the Regional Medical
+Library should <span class="u">be mailed directly to the lending library</span>. The book usually
+arrives with a return label. The package in which it comes will give information
+regarding return address and insurance.</p>
+
+
+<h3>Status reports</h3>
+
+<p>Requests are processed and reports submitted to the requesting library as rapidly
+as possible. It is not always possible to give an immediate report on the status
+of an outstanding request in the process of being searched at a member library.
+Please hold requests for status reports to a minimum.</p>
+
+
+
+<p><span class='pagenum'><a name="Page_10" id="Page_10">[Pg 10]</a></span></p><hr style="width: 65%;" />
+<h2><a name="Guide_to_the_use_of_LILRC_Interlibrary_Loan_Request_Forms" id="Guide_to_the_use_of_LILRC_Interlibrary_Loan_Request_Forms"></a>Guide to the use of LILRC Interlibrary Loan Request Forms</h2>
+
+
+<p>The number of interlibrary loan requests received by LILRC is steadily
+increasing. In order to process the requests efficiently we ask that
+requests be submitted either on the LILRC interlibrary loan request
+form or via teletype.</p>
+
+<p>Please do not send requests on lists or in other formats. Telephone
+requests can be accepted only for a limited number of urgent requests.</p>
+
+<p>Use the "book" request form for all monographs, reports, whole volumes
+of proceedings, transactions, congresses, etc.</p>
+
+<p>Use "serials" request form for all articles from periodicals, papers
+from transactions, proceedings or congresses, and for chapters or other
+sections of books.</p>
+
+<p>Please use LILRC interlibrary loan request forms only for requests sent
+to LILRC.</p>
+
+
+
+<p><span class='pagenum'><a name="Page_11" id="Page_11">[Pg 11]</a></span></p><hr style="width: 65%;" />
+<h2><a name="serial_request" id="serial_request"></a>INSTRUCTIONS FOR COMPLETING<br />
+SERIAL REQUEST</h2>
+
+
+<p class="figcenter" style="width: 600px;">
+<a href="images/image012.png">
+<img src="images/image011.png" width="600" height="362" alt="Instructions for Completing Serial Request" title="Instructions for Completing Serial Request" />
+</a></p>
+
+<div class="blockquot">
+
+<p>PLEASE TYPE ALL INFORMATION</p>
+
+<p>1. <span class="u">Date of request.</span> Fill in date you are submitting your request to LILRC.</p>
+
+<p>2. <span class="u">Your request #.</span> Libraries submitting many interlibrary loan requests often
+number the requests consecutively each month. Thus, "10-59" would indicate
+the fifty-ninth request Library X submitted to LILRC during October.
+Libraries making fewer requests may number consecutively through the year
+or may choose to omit a number.</p>
+
+<p>3. <span class="u">Dewey No.</span> Supply 3-digit Dewey number wherever known. This is necessary
+for requests submitted to NYSILL so they can be referred to appropriate
+subject referral library. Verification will often give Dewey number, usually
+supplied with LC cataloging in NUC and NST.</p>
+
+<p>4. <span class="u">Requesting library.</span> Name of institution submitting request. Since delivery
+is through LILRC driver, full mailing address is not needed.</p>
+
+<p>5. Name of library <span class="u">user</span> for whom request is being made. Some libraries file
+pending requests by name of user. Also helpful in identifying request
+if there is a question while it is being processed.</p>
+
+<p>6. <span class="u">Status.</span> Needed for determining eligibility of request for referral to NYSILL.
+Indicate student, faculty, professional, industry, or other.<span class='pagenum'><a name="Page_12" id="Page_12">[Pg 12]</a></span></p>
+
+<p>7. <span class="u">Serial.</span> Name of periodical in which needed article appears. Give name
+of journal as it appears in the <span class="u">Nassau-Suffolk Union list of Serials</span>,
+<span class="u">Union List of Serials</span> 3rd ed., <span class="u">New Serials Titles</span>, or other standard
+bibliographic source. Do not use abbreviations. If not verified, give
+name of journal as fully as you have been able to find it.</p>
+
+<p>8. <span class="u">Vol./issue.</span> Indicate volume number of periodical, and issue number if
+known. If serial has dates but no volume number, leave space blank.</p>
+
+<p>9. <span class="u">Date</span> of issue in which needed article appears.</p>
+
+<p>10. <span class="u">Pages</span> on which article appears. If complete pagination is not known,
+add "+" or "to end of article" after number of beginning page, so
+that the person copying the article will look for a continuation and not
+copy only the single page cited.</p>
+
+<p>11. <span class="u">Author</span> of article required, including first name(s). If more than one
+author, give full names of two, and indicate "and others."</p>
+
+<p>12. <span class="u">Title</span> of article requested.</p>
+
+<p>13. <span class="u">Verification.</span> Please supply verification of both name of the journal
+and of the existence of the article in this issue of the journal cited.
+Standard sources for journals include union lists mentioned in #7 above.
+Articles can be verified in standard periodical indexes and abstracting
+services such as <span class="u">Reader's Guide</span>, <span class="u">Education Index</span>, <span class="u">Psychological Abstracts</span>,
+<span class="u">Engineering Index</span>, etc. Give full citation including volume, series,
+year/date, page, abstract number of verification. If request could not
+be verified, indicate sources checked.</p>
+
+<p>If not possible to verify, indicate <span class="u">source of reference</span>, such as
+bibliography in monograph, review article, etc. Where did the requestor
+see this item <span class="u">in print</span>? Include author, title, publisher and
+date or journal title and date, and page number on which citation is found.
+If it is more convenient, you may supply a photocopy of the cited reference.</p>
+
+<p>If impossible to verify or supply a source of reference, indicate "zz."</p>
+
+<p><span class="u">For LILRC use only</span></p>
+
+<p>14. Records information regarding request forwarded to LILRC member or NYSILL
+or RML and awaiting response.</p>
+
+<p>15. Indicates whether item has been found and delivered or request cancelled.</p>
+
+<p>16. Checked to indicate by NUC symbol libraries believed to have needed item,
+on the basis of the <span class="u">Nassau-Suffolk Union List of Serials</span>.</p>
+
+<p>17. Records date due of book to be returned. Left blank in cases where photocopy
+has been supplied; photocopy becomes the property of the user.</p></div>
+
+
+
+<p><span class='pagenum'><a name="Page_13" id="Page_13">[Pg 13]</a></span></p><hr style="width: 65%;" />
+<h2><a name="INSTRUCTIONS_FOR_COMPLETING" id="INSTRUCTIONS_FOR_COMPLETING"></a>INSTRUCTIONS FOR COMPLETING<br />
+BOOK REQUEST FORM</h2>
+
+<p class="figcenter" style="width: 600px;">
+<a href="images/image014.png">
+<img src="images/image013.png" width="600" height="389" alt="Instructions for Completing Book Request Form" title="Instructions for Completing Book Request Form" />
+</a></p>
+
+<div class="blockquot">
+
+<p>PLEASE TYPE ALL INFORMATION</p>
+
+<p>1. <span class="u">Date of request.</span> Fill in date you are submitting your request to LILRC.</p>
+
+<p>2. <span class="u">Your request #.</span> Libraries submitting many interlibrary loan requests
+often number the requests consecutively each month. Thus, "10-59" would
+indicate the fifty-ninth request Library X submitted to LILRC during
+October. Libraries making fewer requests may number consecutively through
+the year or may choose to omit a number.</p>
+
+<p>3. <span class="u">Dewey No.</span> Supply three-digit Dewey number wherever known. This is necessary
+for requests submitted to NYSILL so they can be referred to appropriate
+subject referral libraries. Verification will often give Dewey number,
+usually supplied with LC cataloging in NUC and NST.</p>
+
+<p>4. <span class="u">Requesting library.</span> Name of institution submitting request. Since delivery
+is through the LILRC driver, full mailing address is not needed.</p>
+
+<p>5. <span class="u">User.</span> Name of library user for whom request is being made. Some libraries
+file pending requests by name of user. Also helpful in identifying request
+if there is a question while it is being processed.<span class='pagenum'><a name="Page_14" id="Page_14">[Pg 14]</a></span></p>
+
+<p>6. <span class="u">Status.</span> Needed for determining eligibility of request for referral to
+NYSILL. Indicate student, faculty, professional, industry, or other.</p>
+
+<p>7. <span class="u">Author.</span> Give full name of author of monograph. Give last name, followed
+by first name(s). Give full name wherever possible, not initials. If
+more than one author, give full names of two authors, and write
+"and others" if there are more. If author is a corporate body, give
+name as fully and accurately as possible.</p>
+
+<p>8. <span class="u">Title.</span> Give full title of book. If title is excessively long, it may
+be shortened after giving first several words exactly and filling
+space allotted with remaining key words.</p>
+
+<p>
+9. <span class="u">Place.</span> City of publication.&nbsp;&nbsp; }<br />
+are acceptable.<span style="margin-left: 5.5em;"> }<br /></span>
+<span style="margin-left: 11em;">&nbsp; }&nbsp;&nbsp; Indicate in this space if other<br /></span>
+10. Name of <span class="u">publisher.</span><span style="margin-left: 2.5em;"> }&nbsp;&nbsp;&nbsp; editions are acceptable.<br /></span>
+<span style="margin-left: 11em;">&nbsp; }<br /></span>
+11. <span class="u">Date</span> of publication.<span style="margin-left: 2.4em;"> }<br /></span>
+</p>
+
+<p>12. <span class="u">Verification.</span> Please supply verification of all information given,
+particularly main entry. Preferred source is <span class="u">National Union Catalog</span>,
+followed by CBI. <span class="u">Books in Print</span> is not an adequate verification since
+information there is often inaccurate or incomplete. Give full reference
+to volume, series, date, page of verification. If request could not be
+verified, indicate sources checked, as in: NUC 1968-72-0; CBI 1971-0.</p>
+
+<p>If it is not possible to verify the author and title, indicate <span class="u">sources of
+reference</span> such as bibliography in a monograph, review article, etc.
+Where did the requestor see this item <span class="u">in print</span>? Supply author, title,
+publisher and date or journal title and date, and page number on which
+citation is found. If it is more convenient you may supply a photocopy of
+the cited reference.</p>
+
+<p>If impossible to verify or supply a source of reference, indicate "zz."</p>
+
+
+<p><span class="u">For LILRC use only</span></p>
+
+<p>13. Records information regarding request forwarded to LILRC member or NYSILL
+or RML and awaiting response.</p>
+
+<p>14. Indicates whether item has been found and delivered or request cancelled.</p>
+
+<p>15. Checked to indicate by NUC symbol libraries believed to have needed item,
+on the basis of the data bank of library card catalogs in microfilm or
+telephone confirmation.</p>
+
+<p>16. Records date due of book to be returned. Left blank in cases where photocopy
+has been supplied; photocopy becomes the property of the user.</p></div>
+
+
+
+<p><span class='pagenum'><a name="Page_15" id="Page_15">[Pg 15]</a></span></p><hr style="width: 65%;" />
+<h2><a name="How_to_be_a_good_borrower" id="How_to_be_a_good_borrower"></a>How to be a good borrower:</h2>
+
+
+<div class="blockquot"><p><span class="u">Educate your readers.</span> Explain that some materials may not be available
+on interlibrary loan, that requests may take time to fill, that
+renewals may not always be granted.</p>
+
+<p><span class="u">Encourage</span> your readers to take full notes of bibliographic sources
+and references, to supply all necessary data, to fill out a work
+sheet for each request.</p>
+
+<p><span class="u">Screen</span> requests carefully. Eliminate requests for items that are
+too new, too popular, too inexpensive to process, too ephemeral.</p>
+
+<p><span class="u">VERIFY</span> all citations.</p>
+
+<p><span class="u">Make sure</span> your teletype messages and interlibrary loan forms are free
+from typographical errors.</p>
+
+<p><span class="u">Return</span> materials promptly. If a renewal is necessary, ask for it
+before the date due. If a book is lost, notify the Council and
+pay the bill promptly. Your library is responsible for all books
+it borrows on interlibrary loan. Books received through NYSILL
+should be returned directly to the lending library, not to LILRC.</p>
+
+<p><span class="u">Limit</span> the number of items you request on behalf of any reader at
+one time. Materials on a given subject should not be monopolized
+by one patron in the region, and deadlines and due dates must be honored.</p>
+
+<p><span class="u">Notify</span> us when you have a book to be returned.</p></div>
+
+
+
+<hr style="width: 65%;" />
+<h2><a name="How_to_be_a_good_lender" id="How_to_be_a_good_lender"></a>How to be a good lender:</h2>
+
+
+<div class="blockquot"><p><span class="u">Answer promptly</span> and courteously when you receive a teletype message,
+telephone call or typed forms by mail or courier. The library you
+supply today may supply you tomorrow.</p>
+
+<p><span class="u">Reciprocity</span> is the key word.</p>
+
+<p>Please say "<span class="u">yes</span>" only when you are prepared to supply the photocopy or
+volume quickly. If you cannot fill a request, let us know promptly
+so that we may try to locate the item elsewhere. It is not fair
+to keep any library's patron waiting. A quick "No" is preferable
+to a drawn out "Maybe."</p>
+
+<p><span class="u">Notify</span> us when you have an item ready for us to pick up.</p>
+
+<p><span class="u">Have items ready</span> for pickup at the designated spot when the driver arrives.</p>
+
+<p><span class="u">Identify</span> all photocopies with our request number (if given) and the
+title and issue of the journal from which they are made.</p></div>
+
+
+
+<p><span class='pagenum'><a name="Page_16" id="Page_16">[Pg 16]</a></span></p><hr style="width: 65%;" />
+<h2><a name="APPENDIX_A" id="APPENDIX_A"></a>APPENDIX A<br /><br />
+
+
+Useful tools for interlibrary loan:</h2>
+
+<div class="blockquot">
+<p>New Jersey State Library. <span class="u">Interlibrary loan, photocopy and reference
+procedures manual.</span><br />
+Copies available upon request: New Jersey State Library, Interlibrary
+Reference and Loan Service, 185 W. State St., Trenton, NJ 08625.</p>
+
+<p>New York State Education Department. New York State Interlibrary Loan
+Network. NYSILL Manual, 1970.<br />
+Copies available upon request: State Education Department, Division
+of Library Development, Albany, NY 12224.</p>
+
+<p>Thomson, Sarah Katherine. <span class="u">Interlibrary loan procedure manual.</span>
+Chicago, ALA, 1970.<br />
+May be ordered from ALA, 50 E. Huron St., Chicago, Ill. 69601.</p>
+</div>
+
+
+
+<p><span class='pagenum'><a name="Page_17" id="Page_17">[Pg 17]</a></span></p><hr style="width: 65%;" />
+<h2><a name="Appendix_B" id="Appendix_B"></a>Appendix B<br /><br />
+
+
+Sample worksheets for interlibrary loans</h2>
+
+<p class="figcenter" style="width: 492px;">
+<a href="images/image018.png">
+<img src="images/image017.png" width="492" height="600" alt="Sample worksheets for interlibrary loans" title="Sample worksheets for interlibrary loans" />
+</a></p>
+
+
+
+
+<hr style="width: 65%;" />
+
+<h3>Transcriber's Notes</h3>
+
+<p>
+Page <a href="#Page_7">7</a>: Changed sumitting to submitting<br />
+<span style="margin-left: 5em;">(before sumitting request to LILRC).</span><br />
+<br />
+Page <a href="#Page_11">11</a>: Changed conscecutively to consecutively<br />
+<span style="margin-left: 5.5em;">(may number conscecutively).</span><br />
+<br />
+Page <a href="#Page_14">14</a>: Changed alloted to allotted<br />
+<span style="margin-left: 5.5em;">(space alloted with remaining key words).</span><br />
+<br />
+Page <a href="#Page_14">14</a>: Under 9. Place. City of publication, "are acceptable" may be a typo.<br />
+</p>
+
+
+
+
+
+
+
+
+
+
+
+<pre>
+
+
+
+
+
+End of the Project Gutenberg EBook of The Long Island Library Resources
+Council (LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous
+
+*** END OF THIS PROJECT GUTENBERG EBOOK INTERLIBRARY LOAN MANUAL ***
+
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+</body>
+</html>
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+The Project Gutenberg EBook of The Long Island Library Resources Council
+(LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous
+
+This eBook is for the use of anyone anywhere at no cost and with
+almost no restrictions whatsoever. You may copy it, give it away or
+re-use it under the terms of the Project Gutenberg License included
+with this eBook or online at www.gutenberg.org
+
+
+Title: The Long Island Library Resources Council (LILRC) Interlibrary Loan Manual: January, 1976
+
+Author: Anonymous
+
+Release Date: November 28, 2009 [EBook #30557]
+
+Language: English
+
+Character set encoding: ASCII
+
+*** START OF THIS PROJECT GUTENBERG EBOOK INTERLIBRARY LOAN MANUAL ***
+
+
+
+
+Produced by Gerard Arthus, Diane Monico, and the Online
+Distributed Proofreading Team at http://www.pgdp.net
+
+
+
+
+
+
+
+
+
+L I L R C
+
+INTERLIBRARY LOAN MANUAL
+
+
+January 1976
+
+
+LONG ISLAND
+LIBRARY
+RESOURCES
+COUNCIL Inc.
+
+Box 31
+Bellport, NY 11713
+
+
+
+
+CONTENTS
+
+
+1. Introduction 2
+
+2. Interlibrary loan policies and procedures 3
+ What may be borrowed
+ Placing requests
+ Form of request
+ Verification
+ Photocopying
+ Expenses
+
+3. Direct access to other libraries 6
+ Location service
+ Research Loan Program
+
+4. INS--How it works 7
+ Billing
+ Cancellations
+ Delivery and pickup
+ Microforms
+ Photocopies of missing pages
+ Recall
+ Renewals
+ Returns
+ Status reports
+
+5. Guide to the use of LILRC interlibrary loan request forms 10
+ Instructions for completing serials request
+ Instructions for completing book request
+
+6. How to be a good borrower 15
+
+7. How to be a good lender 15
+
+8. Appendix
+ A. Useful interlibrary loan manuals 16
+ B. Sample worksheet 17
+
+
+
+
+Introduction
+
+
+This manual has been prepared as a guide to the Information Network
+Service, the interlibrary loan system of the Long Island Library
+Resources Council (LILRC).
+
+The manual contains a description of how the location and delivery
+service works and the policy on which it is based, as well as standards
+to which it is expected participating libraries will adhere.
+
+Please do not hesitate to make suggestions and comments regarding this
+manual and the interlibrary loan service to the Council office.
+
+January 1976
+
+
+
+
+INTERLIBRARY LOAN POLICIES AND PROCEDURES
+
+
+Our interlibrary loan program is based on the premise that lending
+among libraries for the benefit of individuals in Nassau and Suffolk
+counties is in the public interest and should be encouraged. It is
+impossible for any one library to be self-sufficient, and interlibrary
+borrowing and lending is regarded by the libraries participating in
+this program as essential to library service.
+
+It is the policy of the Council that the routines of borrowing and
+lending are simplified as much as possible consistent with the
+protection of material. Every effort is made to emphasize speed and to
+base the service on a spirit of cooperation and trust among
+participating libraries.
+
+What follows comprise the procedures and standards that have developed
+gradually and voluntarily in our area--this is what works for us.
+Changes may be introduced as the need arises.
+
+
+What may be borrowed
+
+It is recognized that interlibrary borrowing does not relieve any
+library of the responsibility for developing its own collection. Each
+library should provide the bulk of materials needed by its users for
+purposes of study, instruction, information and research.
+
+The borrowing library should make every effort to exhaust its own
+resources before turning to interlibrary loan. It should also screen
+requests carefully before transmitting them to the Council, eliminating
+those which common sense indicates would not be supplied.
+
+The borrowing library is responsible for returning loans promptly and
+in good condition. The borrowing library should respond quickly to
+overdue notices and is responsible for paying fees for lost books as
+levied by the lending library. The library should refuse to request
+books on interlibrary loan on behalf of borrowers who abuse the
+privilege.
+
+
+Placing requests
+
+Our network is part of an hierarchical system. Requests we cannot
+locate in the region we send to the New York State Interlibrary Loan
+Network (NYSILL) which searches the State Library in Albany and
+selected referral libraries in the State. The key to the success of
+NYSILL is that it is asked only for materials not available locally.
+The network would break down if the major libraries were asked to
+supply commonly held materials. Medically oriented requests not found
+on Long Island are transmitted to the Regional Medical Library
+interlibrary loan network in Brooklyn.
+
+Public libraries submit their requests through their respective library
+systems, which process the requests through LILRC, NYSILL, or other
+channels.
+
+All other libraries in the region should submit their requests to
+LILRC. Most libraries prefer to have local requests handled centrally,
+and decline to fill regional requests unless they have been transmitted
+by the Council. In special circumstances, libraries may arrange to deal
+directly with each other.
+
+
+Form of requests
+
+Borrowing libraries may find it helpful to develop worksheets (see
+samples in Appendix B) to be used by the reader and the librarian in
+preparing the interlibrary loan request, indicating all the items we
+need to know.
+
+Requests may be submitted on LILRC interlibrary loan forms which we
+supply, and sent in by mail or by our driver. They may be placed by
+teletype, using a format based on the LILRC request form. Urgent
+requests may be placed by telephone.
+
+We ask that you fill out the form as completely and as accurately as
+possible, including author's full first name. Supply all the
+information you have been able to elicit from your patron, as well as
+all you have been able to glean from bibliographic sources to complete
+the request. The more information you give us the more likely we are to
+locate the material you need--and the more quickly.
+
+Try to develop techniques for drawing from your reader as much as he
+knows about the item he is seeking and the source of the citation. He
+must have some reason for believing the item exists, and we should be
+able to pass this information on to the potential lending library.
+
+
+Verification
+
+Check as far as possible to verify the accuracy of the information the
+reader gives you. We trust that you will verify citations as completely
+and as accurately as your resources will allow.
+
+The ALA and NYSILL manuals (see Appendix A) both contain a listing of
+standard bibliographic tools and sources of verification. Verification
+sources not found in the standard lists should be cited in full.
+Remember that reference tools and abbreviations familiar to you may not
+be known to the librarian trying to fill the request. Please give full
+citation of the source of verification, including date, volume, series,
+and the page on which verification was found. That is, not just "NUC,"
+but "NUC, 1968-72, 25:478." In a request for a periodical article, both
+the title of the periodical and the location of the article should be
+verified, and both sources of verification should be given.
+
+If you cannot verify the item in a standard bibliographic tool, please
+supply a complete citation to the source of reference, including
+author's full name, publisher, date, and page of citation.
+
+When libraries are unable to verify requests completely because their
+bibliographic resources and staff are severely limited, we will _try_
+to verify the information and to locate the item. If a request is
+hopelessly inadequate, with vital information missing or with
+incomprehensible abbreviations, we will return it for clarification.
+
+
+OCLC verification
+
+Please use caution when citing OCLC numbers as verification for
+interlibrary loan requests. The Council office and most of the
+libraries in our region do not have OCLC terminals. Include OCLC #,
+author and title, place, publisher and date, and Nassau-Suffolk and
+NYSILL locations where given. Be sure all information has been copied
+correctly.
+
+
+Data base verification
+
+If an item is requested on the basis of a citation on a computer
+printout, supply all information given and be sure to indicate which
+data base was used, such as ERIC, Psych Abstracts, Compendex, BIOSIS,
+etc.
+
+
+Photocopying
+
+The lending library may choose to supply photocopies of articles in
+lieu of lending whole issues or volumes of serials. By mutual
+agreement, libraries in our region generally absorb the costs of
+photocopying articles, although there may be a charge for longer
+articles. Libraries have usually found that by photocopying for each
+other without charge they come out reasonably even and avoid the
+expense and trouble of accounting and billing procedures.
+
+
+Expenses
+
+LILRC along among the 3R's Councils in the State has chosen to maintain
+a low membership fee which is the same for all libraries. Our income is
+supplemented by a system of charges and credits for completed
+interlibrary loan transactions, so that libraries pay in proportion to
+the use they make of our service. These charges are not related to the
+cost of the service.
+
+The borrowing library is charged a fee for each item it obtains through
+LILRC. The lending library receives a credit (presently $1.00) equal to
+one-half the charge (presently $2.00) for each item it supplies.
+Libraries with collections from which we borrow heavily, paying for
+teletype machines to receive our requests, may be given additional
+credit if replies are transmitted promptly.
+
+
+
+
+DIRECT ACCESS TO OTHER LIBRARIES
+
+
+Both the Nassau Library System and the Suffolk Cooperative Library
+System have policies of direct access, including borrowing privileges,
+among the public libraries within their respective counties. A reader
+may find another library convenient; remind him to check with his local
+public library for details.
+
+Other alternatives to interlibrary loan include:
+
+
+Location service
+
+It may be more practical for some readers to use books and periodicals
+at the library which holds them rather than request them on
+interlibrary loan. For periodicals, you may refer readers on the basis
+of the _Nassau-Suffolk Union List of Serials_. Please check the list of
+participating libraries in the front of volume 1 which notes some
+limitations of public access to materials in certain libraries.
+
+For monographs, call LILRC and ask for a check of a few libraries in
+the microfilms of card catalogs to get locations for needed items.
+
+
+Research Loan Program
+
+Through this program, patrons of participating libraries have direct
+access, including circulation privileges, to specific subject area
+collections in other participating libraries. In lieu of numerous
+interlibrary loan requests, libraries may wish to recommend their
+readers take advantage of this program. The latest LILRC membership
+list indicates libraries which have joined this program. Details are
+available in all participating libraries and from LILRC.
+
+
+
+
+INFORMATION NETWORK SERVICE-How it works
+
+
+Requests are received daily from participating libraries by teletype
+and on LILRC interlibrary loan forms by mail and delivery service. A
+limited number of urgent requests may be received by telephone. All
+requests are transcribed onto LILRC request forms if they have not
+arrived on that form.
+
+All requests are checked to make sure that all necessary bibliographic
+information has been given. If a glaring error or omission can be
+corrected easily, the INS clerk will do so and process the request. If
+the error is not easily corrected, the request is returned to the
+requesting library for clarification.
+
+When a monograph request is received, the clerk checks the appropriate
+catalogs in the data bank of library card catalogs in microfilm in the
+LILRC office (or calls libraries for materials not listed in the
+catalogs). For serials the clerk checks the _Nassau-Suffolk Union List
+of Serials_ and other tools. When an item is located, the clerk calls,
+teletypes a message, or sends a copy of the request to the prospective
+lender to see if the item is actually available.
+
+The INS staff tries to maintain a balance between locating the needed
+items most efficiently and at the same time spreading the load so that
+the larger libraries are not overburdened with requests and so that all
+libraries are given a chance to build up credits.
+
+Each time we check with a prospective lender, a notation is made on the
+interlibrary loan form indicating the library's name and response. If
+"yes," arrangements are made for pickup. If "no," the search goes on.
+"Maybe" takes a little longer; although the item is in the catalog, the
+shelf must be checked to see if the volume is available for loan or
+photocopying.
+
+When a loan is arranged, the clerk prepares the interlibrary loan forms
+(still intact) for the driver. Having begun her run in the morning,
+delivering books and copies picked up the previous day, the driver
+returns to the LILRC office in the early afternoon with that day's
+deliveries and pickups. The driver collects the day's batch of slips
+and prepares her itinerary for the next day.
+
+Copies of the interlibrary loan form are used as follows:
+
+_Serials_ _Books_
+
+white Sent to lending library pink
+
+yellow Inserted into each book delivered yellow
+ to borrowing library or clipped
+ to copy of article
+
+pink Filed by name of borrowing library white
+ in LILRC circulation file,
+ used for statistics, then filed
+
+gold Returned to borrowing library with gold
+ bill unless retained by library
+ before submitting request to LILRC
+
+If an item is not located at a member library, the request is
+considered for transmission to the State Library in Albany and the
+NYSILL network or to the Regional Medical Library network. Certain
+categories of requests may be submitted to the State Library but are
+not normally eligible for transmission to NYSILL, such as: fiction,
+text books, current publications and those in popular demand, rare
+books, genealogy, children's books, multi-volume sets, reference books,
+non-research books (self-help, recreation, etc.). Interlibrary loan
+librarians should familiarize themselves with the NYSILL manual (see
+Appendix A) so they will know what to expect when we send requests to
+NYSILL for them.
+
+Each day, the requests not located on Long Island are teletyped to the
+State Library in Albany. If available, the book or copy will be sent
+from the State Library or the library to which it has been referred,
+directly to the requesting library whose name and address have been
+coded into the NYSILL transmission format. Medically-oriented requests
+are sent to the Regional Medical Library network via the Medical
+Research Library in Brooklyn and may be sent to the requesting library
+directly or via LILRC.
+
+If the item is not available from any of these sources, a report is
+teletyped to LILRC and we send it on to the requesting library.
+
+
+Billing
+
+Bills are sent quarterly unless a library asks that it be billed
+monthly or semi-annually, or annually as part of the dues. The gold
+copy (part 4) of the interlibrary loan form is included with the bill
+unless a library retains it when initiating the request or indicates
+the copy need not be returned.
+
+
+Cancellations
+
+Occasionally, libraries find it necessary to cancel a request. It is
+understood that if the item is in the process of being supplied the
+requesting library will be charged for the completed loan.
+
+
+Delivery and pickup
+
+The Council drivers stop at each library which has a pickup or delivery
+to be made (public libraries send materials to LILRC via their
+respective systems). While the drivers stop nearly every day at the
+heaviest users, we do not know you have something for us unless you let
+us know. If you are supplying a monograph or photocopy, or have a book
+to return, _call and tell us_.
+
+
+Microforms
+
+INS tries to obtain needed items in a form usable in the borrowing
+library. If the supplying library cannot produce a hard copy of a
+microform it is lending, and if your library does not have an
+appropriate reader, we will try to have a copy made (if there is an
+additional charge you will be notified in advance) or tell you where
+your patron can read or copy the material himself.
+
+
+Photocopies of missing pages
+
+Missing pages from monographs and serials may be requested in the usual
+manner. For an additional fee, INS will try to obtain copies suitable
+for binding, printed on both sides.
+
+
+Recall
+
+It is understood that the lending library may recall a book needed for
+one of its own readers.
+
+
+Renewals
+
+Please request a renewal before the date due noted on the request form
+or in the volume. For books received from LILRC member libraries, call
+the LILRC office and give author, title, date due, library from which
+borrowed. Renewals will usually be granted for two weeks from date due
+unless a lending library has indicated otherwise.
+
+Books received from the State Library or through NYSILL or the Regional
+Medical Library must be renewed directly with the lending library, not
+LILRC.
+
+
+Returns
+
+Books received from LILRC should be returned via our driver. Call and
+let us know you have a book to be returned.
+
+Books received from the State Library or through NYSILL or the Regional
+Medical Library should _be mailed directly to the lending library_. The
+book usually arrives with a return label. The package in which it comes
+will give information regarding return address and insurance.
+
+
+Status reports
+
+Requests are processed and reports submitted to the requesting library
+as rapidly as possible. It is not always possible to give an immediate
+report on the status of an outstanding request in the process of being
+searched at a member library. Please hold requests for status reports
+to a minimum.
+
+
+
+
+Guide to the use of LILRC Interlibrary Loan Request Forms
+
+
+The number of interlibrary loan requests received by LILRC is steadily
+increasing. In order to process the requests efficiently we ask that
+requests be submitted either on the LILRC interlibrary loan request
+form or via teletype.
+
+Please do not send requests on lists or in other formats. Telephone
+requests can be accepted only for a limited number of urgent requests.
+
+Use the "book" request form for all monographs, reports, whole volumes
+of proceedings, transactions, congresses, etc.
+
+Use "serials" request form for all articles from periodicals, papers
+from transactions, proceedings or congresses, and for chapters or other
+sections of books.
+
+Please use LILRC interlibrary loan request forms only for requests sent
+to LILRC.
+
+
+
+
+INSTRUCTIONS FOR COMPLETING SERIAL REQUEST
+
+
+------------------------------------------------------------------------
+DATE OF REQUEST: (1) YOUR REQUEST #: (2) DEWEY NO.: (3)| LILRC USE ONLY
+REQUESTING LIBRARY: (4) USER: (5) |DATE DUE (17)
+ STATUS: (6) |---------------
+SERIAL: (7) |NBELS |NHEMH
+ |NBETG |NHUHI
+VOL./ISSUE: (8) DATE: (9) PAGES: (10) |NCSHB |NHUI (16)
+ |NEAH |NKIPM
+AUTHOR: (11) |NEMMC |NMELA
+ |NFARUA |NMON
+TITLE OF ARTICLE: (12) |NGCA |NNHPJ
+ |NGCCC |NNOPOVA
+VERIFICATION/ (13) |NGCE |NOWNI
+SOURCE OF REFERENCE: |NGCG |NOWU
+--------------------------------------------------------|NGCNLS |NSBSU
+ LONG ISLAND LIBRARY | LILRC USE ONLY |NGLCM | -H
+ RESOURCES COUNCIL | |NGLCW |NSELC
+ |TRANSMITTED: (14) |NGLH |NSM
+BOX 31, BELLPORT, N.Y. | |NGRNS |NSOAS
+ 11713 |FINAL STATUS: (15) |NGVP |NUPB
+ | |NHAPSA |NWEBE
+ (516) 286-0400 | |---------------
+ |
+SERIAL-1 |
+
+PLEASE TYPE ALL INFORMATION
+
+ 1. _Date of request._ Fill in date you are submitting your
+ request to LILRC.
+
+ 2. _Your request #._ Libraries submitting many interlibrary
+ loan requests often number the requests consecutively each
+ month. Thus, "10-59" would indicate the fifty-ninth request
+ Library X submitted to LILRC during October. Libraries
+ making fewer requests may number consecutively through the
+ year or may choose to omit a number.
+
+ 3. _Dewey No._ Supply 3-digit Dewey number wherever known.
+ This is necessary for requests submitted to NYSILL so they
+ can be referred to appropriate subject referral library.
+ Verification will often give Dewey number, usually supplied
+ with LC cataloging in NUC and NST.
+
+ 4. _Requesting library._ Name of institution submitting
+ request. Since delivery is through LILRC driver, full
+ mailing address is not needed.
+
+ 5. Name of library _user_ for whom request is being made.
+ Some libraries file pending requests by name of user. Also
+ helpful in identifying request if there is a question while
+ it is being processed.
+
+ 6. _Status._ Needed for determining eligibility of request
+ for referral to NYSILL. Indicate student, faculty,
+ professional, industry, or other.
+
+ 7. _Serial._ Name of periodical in which needed article
+ appears. Give name of journal as it appears in the
+ _Nassau-Suffolk Union list of Serials_, _Union List of
+ Serials_ 3rd ed., _New Serials Titles_, or other standard
+ bibliographic source. Do not use abbreviations. If not
+ verified, give name of journal as fully as you have been
+ able to find it.
+
+ 8. _Vol./issue._ Indicate volume number of periodical, and
+ issue number if known. If serial has dates but no volume
+ number, leave space blank.
+
+ 9. _Date_ of issue in which needed article appears.
+
+ 10. _Pages_ on which article appears. If complete pagination
+ is not known, add "+" or "to end of article" after number of
+ beginning page, so that the person copying the article will
+ look for a continuation and not copy only the single page
+ cited.
+
+ 11. _Author_ of article required, including first name(s).
+ If more than one author, give full names of two, and
+ indicate "and others."
+
+ 12. _Title_ of article requested.
+
+ 13. _Verification._ Please supply verification of both name
+ of the journal and of the existence of the article in this
+ issue of the journal cited. Standard sources for journals
+ include union lists mentioned in #7 above. Articles can be
+ verified in standard periodical indexes and abstracting
+ services such as _Reader's Guide_, _Education Index_,
+ _Psychological Abstracts_, _Engineering Index_, etc. Give
+ full citation including volume, series, year/date, page,
+ abstract number of verification. If request could not be
+ verified, indicate sources checked.
+
+ If not possible to verify, indicate _source of reference_,
+ such as bibliography in monograph, review article, etc.
+ Where did the requestor see this item _in print_? Include
+ author, title, publisher and date or journal title and date,
+ and page number on which citation is found. If it is more
+ convenient, you may supply a photocopy of the cited
+ reference.
+
+ If impossible to verify or supply a source of reference,
+ indicate "zz."
+
+ _For LILRC use only_
+
+ 14. Records information regarding request forwarded to LILRC
+ member or NYSILL or RML and awaiting response.
+
+ 15. Indicates whether item has been found and delivered or
+ request cancelled.
+
+ 16. Checked to indicate by NUC symbol libraries believed to
+ have needed item, on the basis of the _Nassau-Suffolk Union
+ List of Serials_.
+
+ 17. Records date due of book to be returned. Left blank in
+ cases where photocopy has been supplied; photocopy becomes
+ the property of the user.
+
+
+
+
+INSTRUCTIONS FOR COMPLETING BOOK REQUEST FORM
+
+
+------------------------------------------------------------------------
+DATE OF REQUEST: (1) YOUR REQUEST #: (2) DEWEY NO.: (3)| LILRC USE ONLY
+REQUESTING LIBRARY: (4) USER: (5) |DATE DUE (16)
+ STATUS: (6) |----------------
+AUTHOR: (7) |NBELS |NHEMH
+ |NBETG |NHUHI
+TITLE: (8) |NCSHB |NHUI (15)
+ |NEAH |NKIPM
+PLACE: (9) |NEMMC |NMELA
+ |NFARUA |NMON
+PUBLISHER, DATE: |NGCA |NNHPJ
+ (10) & (11) |NGCCC |NNOPOVA
+VERIFICATION/ |NGCE |NOWNI
+SOURCE OF REFERENCE: (12) |NGCG |NOWU
+-------------------------------------------------------|NGCNLS |NSBSU
+ LONG ISLAND LIBRARY | LILRC USE ONLY |NGLCM | -H
+ RESOURCES COUNCIL | |NGLCW |NSELC
+ |TRANSMITTED: (13) |NGLH |NSM
+BOX 31, BELLPORT, N.Y. | |NGRNS |NSOAS
+ 11713 |FINAL STATUS: (14) |NGVP |NUPB
+ | |NHAPSA |NWEBE
+ (516) 286-0400 | |----------------
+ |
+BOOK-1 |
+
+PLEASE TYPE ALL INFORMATION
+
+ 1. _Date of request._ Fill in date you are submitting your
+ request to LILRC.
+
+ 2. _Your request #._ Libraries submitting many interlibrary
+ loan requests often number the requests consecutively each
+ month. Thus, "10-59" would indicate the fifty-ninth request
+ Library X submitted to LILRC during October. Libraries
+ making fewer requests may number consecutively through the
+ year or may choose to omit a number.
+
+ 3. _Dewey No._ Supply three-digit Dewey number wherever
+ known. This is necessary for requests submitted to NYSILL so
+ they can be referred to appropriate subject referral
+ libraries. Verification will often give Dewey number,
+ usually supplied with LC cataloging in NUC and NST.
+
+ 4. _Requesting library._ Name of institution submitting
+ request. Since delivery is through the LILRC driver, full
+ mailing address is not needed.
+
+ 5. _User._ Name of library user for whom request is being
+ made. Some libraries file pending requests by name of user.
+ Also helpful in identifying request if there is a question
+ while it is being processed.
+
+ 6. _Status._ Needed for determining eligibility of request
+ for referral to NYSILL. Indicate student, faculty,
+ professional, industry, or other.
+
+ 7. _Author._ Give full name of author of monograph. Give
+ last name, followed by first name(s). Give full name
+ wherever possible, not initials. If more than one author,
+ give full names of two authors, and write "and others" if
+ there are more. If author is a corporate body, give name as
+ fully and accurately as possible.
+
+ 8. _Title._ Give full title of book. If title is excessively
+ long, it may be shortened after giving first several words
+ exactly and filling space allotted with remaining key words.
+
+ 9. _Place._ City of publication. }
+ are acceptable. }
+ } Indicate in this space if other
+ 10. Name of _publisher._ } editions are acceptable.
+ }
+ 11. _Date_ of publication. }
+
+ 12. _Verification._ Please supply verification of all
+ information given, particularly main entry. Preferred source
+ is _National Union Catalog_, followed by CBI. _Books in
+ Print_ is not an adequate verification since information
+ there is often inaccurate or incomplete. Give full reference
+ to volume, series, date, page of verification. If request
+ could not be verified, indicate sources checked, as in: NUC
+ 1968-72-0; CBI 1971-0.
+
+ If it is not possible to verify the author and title,
+ indicate _sources of reference_ such as bibliography in a
+ monograph, review article, etc. Where did the requestor see
+ this item _in print_? Supply author, title, publisher and
+ date or journal title and date, and page number on which
+ citation is found. If it is more convenient you may supply a
+ photocopy of the cited reference.
+
+ If impossible to verify or supply a source of reference,
+ indicate "zz."
+
+
+ _For LILRC use only_
+
+ 13. Records information regarding request forwarded to LILRC
+ member or NYSILL or RML and awaiting response.
+
+ 14. Indicates whether item has been found and delivered or
+ request cancelled.
+
+ 15. Checked to indicate by NUC symbol libraries believed to
+ have needed item, on the basis of the data bank of library
+ card catalogs in microfilm or telephone confirmation.
+
+ 16. Records date due of book to be returned. Left blank in
+ cases where photocopy has been supplied; photocopy becomes
+ the property of the user.
+
+
+
+
+How to be a good borrower:
+
+
+ _Educate your readers._ Explain that some materials may not
+ be available on interlibrary loan, that requests may take
+ time to fill, that renewals may not always be granted.
+
+ _Encourage_ your readers to take full notes of bibliographic
+ sources and references, to supply all necessary data, to
+ fill out a work sheet for each request.
+
+ _Screen_ requests carefully. Eliminate requests for items
+ that are too new, too popular, too inexpensive to process,
+ too ephemeral.
+
+ _VERIFY_ all citations.
+
+ _Make sure_ your teletype messages and interlibrary loan
+ forms are free from typographical errors.
+
+ _Return_ materials promptly. If a renewal is necessary, ask
+ for it before the date due. If a book is lost, notify the
+ Council and pay the bill promptly. Your library is
+ responsible for all books it borrows on interlibrary loan.
+ Books received through NYSILL should be returned directly to
+ the lending library, not to LILRC.
+
+ _Limit_ the number of items you request on behalf of any
+ reader at one time. Materials on a given subject should not
+ be monopolized by one patron in the region, and deadlines
+ and due dates must be honored.
+
+ _Notify_ us when you have a book to be returned.
+
+
+
+
+How to be a good lender:
+
+
+ _Answer promptly_ and courteously when you receive a
+ teletype message, telephone call or typed forms by mail or
+ courier. The library you supply today may supply you
+ tomorrow.
+
+ _Reciprocity_ is the key word.
+
+ Please say "_yes_" only when you are prepared to supply the
+ photocopy or volume quickly. If you cannot fill a request,
+ let us know promptly so that we may try to locate the item
+ elsewhere. It is not fair to keep any library's patron
+ waiting. A quick "No" is preferable to a drawn out "Maybe."
+
+ _Notify_ us when you have an item ready for us to pick up.
+
+ _Have items ready_ for pickup at the designated spot when
+ the driver arrives.
+
+ _Identify_ all photocopies with our request number (if
+ given) and the title and issue of the journal from which
+ they are made.
+
+
+
+
+APPENDIX A
+
+Useful tools for interlibrary loan:
+
+
+New Jersey State Library. _Interlibrary loan, photocopy and reference
+ procedures manual._
+ Copies available upon request: New Jersey State Library,
+ Interlibrary Reference and Loan Service, 185 W. State St.,
+ Trenton, NJ 08625.
+
+New York State Education Department. New York State Interlibrary Loan
+ Network. NYSILL Manual, 1970.
+ Copies available upon request: State Education Department,
+ Division of Library Development, Albany, NY 12224.
+
+Thomson, Sarah Katherine. _Interlibrary loan procedure manual._
+ Chicago, ALA, 1970.
+ May be ordered from ALA, 50 E. Huron St., Chicago, Ill.
+ 69601.
+
+
+
+
+Appendix B
+
+Sample worksheets for interlibrary loans
+
+
+ Interlibrary Loan Book Request
+ For library
+ use only
+Author: ----------------------------------- -------------
+ Verified
+Title: ------------------------------------
+
+Publisher --------- Place & date ----------
+
+Citation sources: -------------------------
+
+ Author: ----------------------------- -------------
+ Requested
+ Title: ------------------------------
+
+ Page ------------- Date ------------
+
+-------------------------------------------
+
+Name: ------------------------ Phone ------
+
+Address: ----------------------------------
+
+Not wanted after: ---------------
+
+Date of request: ------- Accepted by ------
+
+-----------------------------------------------------------
+ For library
+ Periodical Request use only
+ -------------
+ Verified
+
+Periodical title: -------------------------
+
+ Vol. ----- Date ----- Pages -----
+
+Author: ----------------------------------- -------------
+ Requested
+Title: ------------------------------------
+
+Abstracts or index used: ------------------
+
+ Vol. ----- Date ----- Pages -----
+
+Name: ----------------------- Phone -------
+
+Address: ----------------------------------
+
+Not wanted after: -------------------------
+
+Date of request -------- Accepted by ------
+
+
+
+
+ * * * * *
+
+Transcriber's Notes
+
+Page 7: Changed sumitting to submitting
+ (before sumitting request to LILRC).
+
+Page 11: Changed conscecutively to consecutively
+ (may number conscecutively).
+
+Page 14: Changed alloted to allotted
+ (space alloted with remaining key words).
+
+Page 14: Under 9. Place. City of publication,
+ "are acceptable" may be a typo.
+
+
+
+
+
+
+
+
+End of the Project Gutenberg EBook of The Long Island Library Resources
+Council (LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous
+
+*** END OF THIS PROJECT GUTENBERG EBOOK INTERLIBRARY LOAN MANUAL ***
+
+***** This file should be named 30557.txt or 30557.zip *****
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