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diff --git a/30557-h/30557-h.htm b/30557-h/30557-h.htm new file mode 100644 index 0000000..5b90bce --- /dev/null +++ b/30557-h/30557-h.htm @@ -0,0 +1,1259 @@ +<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" + "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd"> + +<html xmlns="http://www.w3.org/1999/xhtml" xml:lang="en" lang="en"> + <head> + <meta http-equiv="Content-Type" content="text/html;charset=iso-8859-1" /> + <meta http-equiv="Content-Style-Type" content="text/css" /> + <title>The Project Gutenberg eBook of The Long Island Library Resources Council +(LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous. + </title> + <style type="text/css"> + + + p { margin-top: .75em; + text-align: justify; + margin-bottom: .75em; + } + + h1 { text-align: center; line-height: 1.5; clear: both; } + + p.title { text-align: center; text-indent: 0; + font-weight: bold; + line-height: 1.4; margin-bottom: 3em; } + + h2,h3 { text-align: center; clear: both; } + + hr { width: 33%; + margin-top: 2em; + margin-bottom: 2em; + margin-left: auto; + margin-right: auto; + clear: both; + } + + table {margin-left: auto; margin-right: auto;} + + body{margin-left: 10%; + margin-right: 10%; + } + + .pagenum { /* uncomment the next line for invisible page numbers +*/ + /* visibility: hidden; */ + position: absolute; + left: 92%; + font-size: smaller; + text-align: right; + } /* page numbers */ + + .blockquot{margin-left: 5%; margin-right: 10%;} + + .center {text-align: center;} + .smcap {font-variant: small-caps;} + .u {text-decoration: underline;} + + + ul.toc { /* styling the Table of Contents */ + list-style-type: none; /* a list with no symbol */ + position: relative; /* makes a "container" for span.tocright */ + margin-right: 10%; /* pulls the page#s in a skosh */ + } + span.tocright { /* use absolute positioning to move page# right */ + position: absolute; right: 10%; + } + +dd, li {margin-top: 0.50em; margin-bottom: 0; + line-height: 1.2em; /* a bit closer than p's */} + +.lsoff { list-style-type: none; } + + .caption {font-weight: bold;} + + .figcenter {margin: auto; text-align: center;} + + </style> + </head> +<body> + + +<pre> + +The Project Gutenberg EBook of The Long Island Library Resources Council +(LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous + +This eBook is for the use of anyone anywhere at no cost and with +almost no restrictions whatsoever. You may copy it, give it away or +re-use it under the terms of the Project Gutenberg License included +with this eBook or online at www.gutenberg.org + + +Title: The Long Island Library Resources Council (LILRC) Interlibrary Loan Manual: January, 1976 + +Author: Anonymous + +Release Date: November 28, 2009 [EBook #30557] + +Language: English + +Character set encoding: ISO-8859-1 + +*** START OF THIS PROJECT GUTENBERG EBOOK INTERLIBRARY LOAN MANUAL *** + + + + +Produced by Gerard Arthus, Diane Monico, and the Online +Distributed Proofreading Team at http://www.pgdp.net + + + + + + +</pre> + + + + + + +<h1>L I L R C<br /> + +INTERLIBRARY LOAN MANUAL<br /><br /> + + +January 1976<br /><br /></h1> + + +<p class="title">LONG ISLAND<br /> +<big>LIBRARY</big><br /> +RESOURCES +COUNCIL Inc.</p> + +<p class="title"><small>Box 31</small><br /> +<small>Bellport, NY 11713</small></p> + + + +<hr style="width: 65%;" /> +<h2><a name="CONTENTS" id="CONTENTS"></a>CONTENTS</h2> + + + +<ul class="toc"> +<li>1. Introduction <span class="tocright"><a href="#Page_2">2</a></span></li> + +<li>2. Interlibrary loan policies and procedures <span class="tocright"><a href="#Page_3">3</a></span></li> +<li><span style="margin-left: 2.5em;">What may be borrowed</span></li> +<li><span style="margin-left: 2.5em;">Placing requests</span></li> +<li><span style="margin-left: 2.5em;">Form of request</span></li> +<li><span style="margin-left: 2.5em;">Verification</span></li> +<li><span style="margin-left: 2.5em;">Photocopying</span></li> +<li><span style="margin-left: 2.5em;">Expenses</span></li> + +<li>3. Direct access to other libraries <span class="tocright"><a href="#Page_6">6</a></span></li> +<li><span style="margin-left: 2.5em;">Location service</span></li> +<li><span style="margin-left: 2.5em;">Research Loan Program</span></li> + +<li>4. INS—How it works <span class="tocright"><a href="#Page_7">7</a></span></li> +<li><span style="margin-left: 2.5em;">Billing</span></li> +<li><span style="margin-left: 2.5em;">Cancellations</span></li> +<li><span style="margin-left: 2.5em;">Delivery and pickup</span></li> +<li><span style="margin-left: 2.5em;">Microforms</span></li> +<li><span style="margin-left: 2.5em;">Photocopies of missing pages</span></li> +<li><span style="margin-left: 2.5em;">Recall</span></li> +<li><span style="margin-left: 2.5em;">Renewals</span></li> +<li><span style="margin-left: 2.5em;">Returns</span></li> +<li><span style="margin-left: 2.5em;">Status reports</span></li> + +<li>5. Guide to the use of LILRC interlibrary loan request forms <span class="tocright"><a href="#Page_10">10</a></span></li> +<li><span style="margin-left: 2.5em;">Instructions for completing serials request</span></li> +<li><span style="margin-left: 2.5em;">Instructions for completing book request</span></li> + +<li>6. How to be a good borrower <span class="tocright"><a href="#Page_15">15</a></span></li> + +<li>7. How to be a good lender <span class="tocright"><a href="#How_to_be_a_good_lender">15</a></span></li> + +<li>8. Appendix</li> +<li><span style="margin-left: 1.5em;">A. Useful interlibrary loan manuals <span class="tocright"><a href="#Page_16">16</a></span></span></li> +<li><span style="margin-left: 1.5em;">B. Sample worksheet <span class="tocright"><a href="#Page_17">17</a></span></span></li> +</ul> + + + + +<p><span class='pagenum'><a name="Page_2" id="Page_2">[Pg 2]</a></span></p><hr style="width: 65%;" /> +<h2><a name="Introduction" id="Introduction"></a>Introduction</h2> + + +<p>This manual has been prepared as a guide to the Information Network +Service, the interlibrary loan system of the Long Island Library +Resources Council (LILRC).</p> + +<p>The manual contains a description of how the location and delivery +service works and the policy on which it is based, as well as +standards to which it is expected participating libraries will adhere.</p> + +<p>Please do not hesitate to make suggestions and comments regarding +this manual and the interlibrary loan service to the Council office.</p> + +<p>January 1976</p> + + + +<p><span class='pagenum'><a name="Page_3" id="Page_3">[Pg 3]</a></span></p><hr style="width: 65%;" /> +<h2><a name="INTERLIBRARY_LOAN_POLICIES_AND_PROCEDURES" id="INTERLIBRARY_LOAN_POLICIES_AND_PROCEDURES"></a>INTERLIBRARY LOAN POLICIES AND PROCEDURES</h2> + + +<p>Our interlibrary loan program is based on the premise that lending among +libraries for the benefit of individuals in Nassau and Suffolk counties is +in the public interest and should be encouraged. It is impossible for any +one library to be self-sufficient, and interlibrary borrowing and lending is +regarded by the libraries participating in this program as essential to +library service.</p> + +<p>It is the policy of the Council that the routines of borrowing and lending +are simplified as much as possible consistent with the protection of material. +Every effort is made to emphasize speed and to base the service on a spirit +of cooperation and trust among participating libraries.</p> + +<p>What follows comprise the procedures and standards that have developed gradually +and voluntarily in our area—this is what works for us. Changes may be introduced +as the need arises.</p> + + +<h3>What may be borrowed</h3> + +<p>It is recognized that interlibrary borrowing does not relieve any library of the +responsibility for developing its own collection. Each library should provide +the bulk of materials needed by its users for purposes of study, instruction, +information and research.</p> + +<p>The borrowing library should make every effort to exhaust its own resources +before turning to interlibrary loan. It should also screen requests carefully +before transmitting them to the Council, eliminating those which common sense +indicates would not be supplied.</p> + +<p>The borrowing library is responsible for returning loans promptly and in good +condition. The borrowing library should respond quickly to overdue notices +and is responsible for paying fees for lost books as levied by the lending library. +The library should refuse to request books on interlibrary loan on behalf of +borrowers who abuse the privilege.</p> + + +<h3>Placing requests</h3> + +<p>Our network is part of an hierarchical system. Requests we cannot locate in +the region we send to the New York State Interlibrary Loan Network (NYSILL) +which searches the State Library in Albany and selected referral libraries in +the State. The key to the success of NYSILL is that it is asked only for +materials not available locally. The network would break down if the major +libraries were asked to supply commonly held materials. Medically oriented +requests not found on Long Island are transmitted to the Regional Medical Library +interlibrary loan network in Brooklyn.<span class='pagenum'><a name="Page_4" id="Page_4">[Pg 4]</a></span></p> + +<p>Public libraries submit their requests through their respective library systems, +which process the requests through LILRC, NYSILL, or other channels.</p> + +<p>All other libraries in the region should submit their requests to LILRC. Most libraries +prefer to have local requests handled centrally, and decline to fill +regional requests unless they have been transmitted by the Council. In special +circumstances, libraries may arrange to deal directly with each other.</p> + + +<h3>Form of requests</h3> + +<p>Borrowing libraries may find it helpful to develop worksheets (see samples in +<a href="#Appendix_B">Appendix B</a>) to be used by the reader and the librarian in preparing the +interlibrary loan request, indicating all the items we need to know.</p> + +<p>Requests may be submitted on LILRC interlibrary loan forms which we supply, +and sent in by mail or by our driver. They may be placed by teletype, using +a format based on the LILRC request form. Urgent requests may be placed +by telephone.</p> + +<p>We ask that you fill out the form as completely and as accurately as possible, +including author's full first name. Supply all the information you have been +able to elicit from your patron, as well as all you have been able to glean +from bibliographic sources to complete the request. The more information you +give us the more likely we are to locate the material you need—and the +more quickly.</p> + +<p>Try to develop techniques for drawing from your reader as much as he knows +about the item he is seeking and the source of the citation. He must have +some reason for believing the item exists, and we should be able to pass this +information on to the potential lending library.</p> + + +<h3>Verification</h3> + +<p>Check as far as possible to verify the accuracy of the information the reader +gives you. We trust that you will verify citations as completely and as +accurately as your resources will allow.</p> + +<p>The ALA and NYSILL manuals (see <a href="#APPENDIX_A">Appendix A</a>) both contain a listing of standard +bibliographic tools and sources of verification. Verification sources not +found in the standard lists should be cited in full. Remember that reference +tools and abbreviations familiar to you may not be known to the librarian trying +to fill the request. Please give full citation of the source of verification, +including date, volume, series, and the page on which verification was found. +That is, not just "NUC," but "NUC, 1968-72, 25:478." In a request for a +periodical article, both the title of the periodical and the location of the +article should be verified, and both sources of verification should be given.</p> + +<p>If you cannot verify the item in a standard bibliographic tool, please supply +a complete citation to the source of reference, including author's full name, +publisher, date, and page of citation.<span class='pagenum'><a name="Page_5" id="Page_5">[Pg 5]</a></span></p> + +<p>When libraries are unable to verify requests completely because their +bibliographic resources and staff are severely limited, we will <span class="u">try</span> to +verify the information and to locate the item. If a request is hopelessly +inadequate, with vital information missing or with incomprehensible +abbreviations, we will return it for clarification.</p> + + +<h3>OCLC verification</h3> + +<p>Please use caution when citing OCLC numbers as verification for interlibrary +loan requests. The Council office and most of the libraries in our region +do not have OCLC terminals. Include OCLC #, author and title, place, publisher +and date, and Nassau-Suffolk and NYSILL locations where given. +Be sure all information has been copied correctly.</p> + + +<h3>Data base verification</h3> + +<p>If an item is requested on the basis of a citation on a computer printout, +supply all information given and be sure to indicate which data base was +used, such as ERIC, Psych Abstracts, Compendex, BIOSIS, etc.</p> + + +<h3>Photocopying</h3> + +<p>The lending library may choose to supply photocopies of articles in lieu +of lending whole issues or volumes of serials. By mutual agreement, +libraries in our region generally absorb the costs of photocopying articles, +although there may be a charge for longer articles. Libraries have usually +found that by photocopying for each other without charge they come +out reasonably even and avoid the expense and trouble of accounting and +billing procedures.</p> + + +<h3>Expenses</h3> + +<p>LILRC along among the 3R's Councils in the State has chosen to maintain a +low membership fee which is the same for all libraries. Our income is +supplemented by a system of charges and credits for completed interlibrary +loan transactions, so that libraries pay in proportion to the use they make +of our service. These charges are not related to the cost of the service.</p> + +<p>The borrowing library is charged a fee for each item it obtains through LILRC. +The lending library receives a credit (presently $1.00) equal to one-half +the charge (presently $2.00) for each item it supplies. Libraries with +collections from which we borrow heavily, paying for teletype machines to +receive our requests, may be given additional credit if replies are +transmitted promptly.</p> + + + +<p><span class='pagenum'><a name="Page_6" id="Page_6">[Pg 6]</a></span></p><hr style="width: 65%;" /> +<h2><a name="DIRECT_ACCESS_TO_OTHER_LIBRARIES" id="DIRECT_ACCESS_TO_OTHER_LIBRARIES"></a>DIRECT ACCESS TO OTHER LIBRARIES</h2> + + +<p>Both the Nassau Library System and the Suffolk Cooperative Library System +have policies of direct access, including borrowing privileges, among the +public libraries within their respective counties. A reader may find +another library convenient; remind him to check with his local public library +for details.</p> + +<p>Other alternatives to interlibrary loan include:</p> + + +<h3>Location service</h3> + +<p>It may be more practical for some readers to use books and periodicals at +the library which holds them rather than request them on interlibrary loan. +For periodicals, you may refer readers on the basis of the <span class="u">Nassau-Suffolk Union +List of Serials</span>. Please check the list of participating libraries in the front +of volume 1 which notes some limitations of public access to materials in +certain libraries.</p> + +<p>For monographs, call LILRC and ask for a check of a few libraries in the microfilms +of card catalogs to get locations for needed items.</p> + + +<h3>Research Loan Program</h3> + +<p>Through this program, patrons of participating libraries have direct access, +including circulation privileges, to specific subject area collections in other +participating libraries. In lieu of numerous interlibrary loan requests, libraries +may wish to recommend their readers take advantage of this program. +The latest LILRC membership list indicates libraries which have joined this +program. Details are available in all participating libraries and from LILRC.</p> + + + +<p><span class='pagenum'><a name="Page_7" id="Page_7">[Pg 7]</a></span></p><hr style="width: 65%;" /> +<h2><a name="INFORMATION_NETWORK_SERVICE-How_it_works" id="INFORMATION_NETWORK_SERVICE-How_it_works"></a>INFORMATION NETWORK SERVICE-How it works</h2> + + +<p>Requests are received daily from participating libraries by teletype and on +LILRC interlibrary loan forms by mail and delivery service. A limited number +of urgent requests may be received by telephone. All requests are transcribed +onto LILRC request forms if they have not arrived on that form.</p> + +<p>All requests are checked to make sure that all necessary bibliographic information +has been given. If a glaring error or omission can be corrected +easily, the INS clerk will do so and process the request. If the error is +not easily corrected, the request is returned to the requesting library +for clarification.</p> + +<p>When a monograph request is received, the clerk checks the appropriate catalogs +in the data bank of library card catalogs in microfilm in the LILRC office +(or calls libraries for materials not listed in the catalogs). For serials +the clerk checks the <span class="u">Nassau-Suffolk Union List of Serials</span> and other tools. +When an item is located, the clerk calls, teletypes a message, or sends a copy +of the request to the prospective lender to see if the item is actually available.</p> + +<p>The INS staff tries to maintain a balance between locating the needed items +most efficiently and at the same time spreading the load so that the larger +libraries are not overburdened with requests and so that all libraries are +given a chance to build up credits.</p> + +<p>Each time we check with a prospective lender, a notation is made on the +interlibrary loan form indicating the library's name and response. If "yes," +arrangements are made for pickup. If "no," the search goes on. "Maybe" takes +a little longer; although the item is in the catalog, the shelf must be checked +to see if the volume is available for loan or photocopying.</p> + +<p>When a loan is arranged, the clerk prepares the interlibrary loan forms +(still intact) for the driver. Having begun her run in the morning, delivering +books and copies picked up the previous day, the driver returns to the LILRC +office in the early afternoon with that day's deliveries and pickups. The driver +collects the day's batch of slips and prepares her itinerary for the next day.</p> + +<p>Copies of the interlibrary loan form are used as follows:</p> + + +<div class='center'> +<table border="1" cellpadding="10" cellspacing="0" summary="form"> +<tr><td align='right'><span class="u">Serials</span></td><td align='left'> </td><td align='left'><span class="u">Books</span></td></tr> +<tr><td align='right'>white</td><td align='left'>Sent to lending library</td><td align='left'>pink</td></tr> +<tr><td align='right'>yellow</td><td align='left'>Inserted into each book delivered<br /> +to borrowing library or clipped<br /> +to copy of article</td><td align='left'>yellow</td></tr> + +<tr><td align='right'>pink</td><td align='left'>Filed by name of borrowing library<br /> +in LILRC circulation file,<br /> +used for statistics, then filed</td><td align='left'>white</td></tr> + +<tr><td align='right'>gold</td><td align='left'>Returned to borrowing library with<br /> +bill unless retained by library<br /> +before submitting request to LILRC</td><td align='left'>gold</td></tr> +</table></div> + +<p><span class='pagenum'><a name="Page_8" id="Page_8">[Pg 8]</a></span></p> +<p>If an item is not located at a member library, the request is considered for +transmission to the State Library in Albany and the NYSILL network or to the +Regional Medical Library network. Certain categories of requests may be submitted +to the State Library but are not normally eligible for transmission +to NYSILL, such as: fiction, text books, current publications and those in +popular demand, rare books, genealogy, children's books, multi-volume sets, +reference books, non-research books (self-help, recreation, etc.). +Interlibrary loan librarians should familiarize themselves with the NYSILL +manual (see <a href="#APPENDIX_A">Appendix A</a>) so they will know what to expect when we send requests +to NYSILL for them.</p> + +<p>Each day, the requests not located on Long Island are teletyped to the State +Library in Albany. If available, the book or copy will be sent from the +State Library or the library to which it has been referred, directly to +the requesting library whose name and address have been coded into the NYSILL +transmission format. Medically-oriented requests are sent to the Regional Medical +Library network via the Medical Research Library in Brooklyn and may be sent to +the requesting library directly or via LILRC.</p> + +<p>If the item is not available from any of these sources, a report is teletyped +to LILRC and we send it on to the requesting library.</p> + + +<h3>Billing</h3> + +<p>Bills are sent quarterly unless a library asks that it be billed monthly or +semi-annually, or annually as part of the dues. The gold copy (part 4) of +the interlibrary loan form is included with the bill unless a library retains +it when initiating the request or indicates the copy need not be returned.</p> + + +<h3>Cancellations</h3> + +<p>Occasionally, libraries find it necessary to cancel a request. It is understood +that if the item is in the process of being supplied the requesting library will +be charged for the completed loan.</p> + + +<h3>Delivery and pickup</h3> + +<p>The Council drivers stop at each library which has a pickup or delivery to be +made (public libraries send materials to LILRC via their respective systems). +While the drivers stop nearly every day at the heaviest users, we do not know +you have something for us unless you let us know. If you are supplying a monograph +or photocopy, or have a book to return, <span class="u">call and tell us</span>.<span class='pagenum'><a name="Page_9" id="Page_9">[Pg 9]</a></span></p> + + +<h3>Microforms</h3> + +<p>INS tries to obtain needed items in a form usable in the borrowing library. +If the supplying library cannot produce a hard copy of a microform it is +lending, and if your library does not have an appropriate reader, we will +try to have a copy made (if there is an additional charge you will be notified +in advance) or tell you where your patron can read or copy the material himself.</p> + + +<h3>Photocopies of missing pages</h3> + +<p>Missing pages from monographs and serials may be requested in the usual manner. +For an additional fee, INS will try to obtain copies suitable for binding, +printed on both sides.</p> + + +<h3>Recall</h3> + +<p>It is understood that the lending library may recall a book needed for one +of its own readers.</p> + + +<h3>Renewals</h3> + +<p>Please request a renewal before the date due noted on the request form or +in the volume. For books received from LILRC member libraries, call the +LILRC office and give author, title, date due, library from which borrowed. +Renewals will usually be granted for two weeks from date due unless a lending +library has indicated otherwise.</p> + +<p>Books received from the State Library or through NYSILL or the Regional Medical +Library must be renewed directly with the lending library, not LILRC.</p> + + +<h3>Returns</h3> + +<p>Books received from LILRC should be returned via our driver. Call and let us +know you have a book to be returned.</p> + +<p>Books received from the State Library or through NYSILL or the Regional Medical +Library should <span class="u">be mailed directly to the lending library</span>. The book usually +arrives with a return label. The package in which it comes will give information +regarding return address and insurance.</p> + + +<h3>Status reports</h3> + +<p>Requests are processed and reports submitted to the requesting library as rapidly +as possible. It is not always possible to give an immediate report on the status +of an outstanding request in the process of being searched at a member library. +Please hold requests for status reports to a minimum.</p> + + + +<p><span class='pagenum'><a name="Page_10" id="Page_10">[Pg 10]</a></span></p><hr style="width: 65%;" /> +<h2><a name="Guide_to_the_use_of_LILRC_Interlibrary_Loan_Request_Forms" id="Guide_to_the_use_of_LILRC_Interlibrary_Loan_Request_Forms"></a>Guide to the use of LILRC Interlibrary Loan Request Forms</h2> + + +<p>The number of interlibrary loan requests received by LILRC is steadily +increasing. In order to process the requests efficiently we ask that +requests be submitted either on the LILRC interlibrary loan request +form or via teletype.</p> + +<p>Please do not send requests on lists or in other formats. Telephone +requests can be accepted only for a limited number of urgent requests.</p> + +<p>Use the "book" request form for all monographs, reports, whole volumes +of proceedings, transactions, congresses, etc.</p> + +<p>Use "serials" request form for all articles from periodicals, papers +from transactions, proceedings or congresses, and for chapters or other +sections of books.</p> + +<p>Please use LILRC interlibrary loan request forms only for requests sent +to LILRC.</p> + + + +<p><span class='pagenum'><a name="Page_11" id="Page_11">[Pg 11]</a></span></p><hr style="width: 65%;" /> +<h2><a name="serial_request" id="serial_request"></a>INSTRUCTIONS FOR COMPLETING<br /> +SERIAL REQUEST</h2> + + +<p class="figcenter" style="width: 600px;"> +<a href="images/image012.png"> +<img src="images/image011.png" width="600" height="362" alt="Instructions for Completing Serial Request" title="Instructions for Completing Serial Request" /> +</a></p> + +<div class="blockquot"> + +<p>PLEASE TYPE ALL INFORMATION</p> + +<p>1. <span class="u">Date of request.</span> Fill in date you are submitting your request to LILRC.</p> + +<p>2. <span class="u">Your request #.</span> Libraries submitting many interlibrary loan requests often +number the requests consecutively each month. Thus, "10-59" would indicate +the fifty-ninth request Library X submitted to LILRC during October. +Libraries making fewer requests may number consecutively through the year +or may choose to omit a number.</p> + +<p>3. <span class="u">Dewey No.</span> Supply 3-digit Dewey number wherever known. This is necessary +for requests submitted to NYSILL so they can be referred to appropriate +subject referral library. Verification will often give Dewey number, usually +supplied with LC cataloging in NUC and NST.</p> + +<p>4. <span class="u">Requesting library.</span> Name of institution submitting request. Since delivery +is through LILRC driver, full mailing address is not needed.</p> + +<p>5. Name of library <span class="u">user</span> for whom request is being made. Some libraries file +pending requests by name of user. Also helpful in identifying request +if there is a question while it is being processed.</p> + +<p>6. <span class="u">Status.</span> Needed for determining eligibility of request for referral to NYSILL. +Indicate student, faculty, professional, industry, or other.<span class='pagenum'><a name="Page_12" id="Page_12">[Pg 12]</a></span></p> + +<p>7. <span class="u">Serial.</span> Name of periodical in which needed article appears. Give name +of journal as it appears in the <span class="u">Nassau-Suffolk Union list of Serials</span>, +<span class="u">Union List of Serials</span> 3rd ed., <span class="u">New Serials Titles</span>, or other standard +bibliographic source. Do not use abbreviations. If not verified, give +name of journal as fully as you have been able to find it.</p> + +<p>8. <span class="u">Vol./issue.</span> Indicate volume number of periodical, and issue number if +known. If serial has dates but no volume number, leave space blank.</p> + +<p>9. <span class="u">Date</span> of issue in which needed article appears.</p> + +<p>10. <span class="u">Pages</span> on which article appears. If complete pagination is not known, +add "+" or "to end of article" after number of beginning page, so +that the person copying the article will look for a continuation and not +copy only the single page cited.</p> + +<p>11. <span class="u">Author</span> of article required, including first name(s). If more than one +author, give full names of two, and indicate "and others."</p> + +<p>12. <span class="u">Title</span> of article requested.</p> + +<p>13. <span class="u">Verification.</span> Please supply verification of both name of the journal +and of the existence of the article in this issue of the journal cited. +Standard sources for journals include union lists mentioned in #7 above. +Articles can be verified in standard periodical indexes and abstracting +services such as <span class="u">Reader's Guide</span>, <span class="u">Education Index</span>, <span class="u">Psychological Abstracts</span>, +<span class="u">Engineering Index</span>, etc. Give full citation including volume, series, +year/date, page, abstract number of verification. If request could not +be verified, indicate sources checked.</p> + +<p>If not possible to verify, indicate <span class="u">source of reference</span>, such as +bibliography in monograph, review article, etc. Where did the requestor +see this item <span class="u">in print</span>? Include author, title, publisher and +date or journal title and date, and page number on which citation is found. +If it is more convenient, you may supply a photocopy of the cited reference.</p> + +<p>If impossible to verify or supply a source of reference, indicate "zz."</p> + +<p><span class="u">For LILRC use only</span></p> + +<p>14. Records information regarding request forwarded to LILRC member or NYSILL +or RML and awaiting response.</p> + +<p>15. Indicates whether item has been found and delivered or request cancelled.</p> + +<p>16. Checked to indicate by NUC symbol libraries believed to have needed item, +on the basis of the <span class="u">Nassau-Suffolk Union List of Serials</span>.</p> + +<p>17. Records date due of book to be returned. Left blank in cases where photocopy +has been supplied; photocopy becomes the property of the user.</p></div> + + + +<p><span class='pagenum'><a name="Page_13" id="Page_13">[Pg 13]</a></span></p><hr style="width: 65%;" /> +<h2><a name="INSTRUCTIONS_FOR_COMPLETING" id="INSTRUCTIONS_FOR_COMPLETING"></a>INSTRUCTIONS FOR COMPLETING<br /> +BOOK REQUEST FORM</h2> + +<p class="figcenter" style="width: 600px;"> +<a href="images/image014.png"> +<img src="images/image013.png" width="600" height="389" alt="Instructions for Completing Book Request Form" title="Instructions for Completing Book Request Form" /> +</a></p> + +<div class="blockquot"> + +<p>PLEASE TYPE ALL INFORMATION</p> + +<p>1. <span class="u">Date of request.</span> Fill in date you are submitting your request to LILRC.</p> + +<p>2. <span class="u">Your request #.</span> Libraries submitting many interlibrary loan requests +often number the requests consecutively each month. Thus, "10-59" would +indicate the fifty-ninth request Library X submitted to LILRC during +October. Libraries making fewer requests may number consecutively through +the year or may choose to omit a number.</p> + +<p>3. <span class="u">Dewey No.</span> Supply three-digit Dewey number wherever known. This is necessary +for requests submitted to NYSILL so they can be referred to appropriate +subject referral libraries. Verification will often give Dewey number, +usually supplied with LC cataloging in NUC and NST.</p> + +<p>4. <span class="u">Requesting library.</span> Name of institution submitting request. Since delivery +is through the LILRC driver, full mailing address is not needed.</p> + +<p>5. <span class="u">User.</span> Name of library user for whom request is being made. Some libraries +file pending requests by name of user. Also helpful in identifying request +if there is a question while it is being processed.<span class='pagenum'><a name="Page_14" id="Page_14">[Pg 14]</a></span></p> + +<p>6. <span class="u">Status.</span> Needed for determining eligibility of request for referral to +NYSILL. Indicate student, faculty, professional, industry, or other.</p> + +<p>7. <span class="u">Author.</span> Give full name of author of monograph. Give last name, followed +by first name(s). Give full name wherever possible, not initials. If +more than one author, give full names of two authors, and write +"and others" if there are more. If author is a corporate body, give +name as fully and accurately as possible.</p> + +<p>8. <span class="u">Title.</span> Give full title of book. If title is excessively long, it may +be shortened after giving first several words exactly and filling +space allotted with remaining key words.</p> + +<p> +9. <span class="u">Place.</span> City of publication. }<br /> +are acceptable.<span style="margin-left: 5.5em;"> }<br /></span> +<span style="margin-left: 11em;"> } Indicate in this space if other<br /></span> +10. Name of <span class="u">publisher.</span><span style="margin-left: 2.5em;"> } editions are acceptable.<br /></span> +<span style="margin-left: 11em;"> }<br /></span> +11. <span class="u">Date</span> of publication.<span style="margin-left: 2.4em;"> }<br /></span> +</p> + +<p>12. <span class="u">Verification.</span> Please supply verification of all information given, +particularly main entry. Preferred source is <span class="u">National Union Catalog</span>, +followed by CBI. <span class="u">Books in Print</span> is not an adequate verification since +information there is often inaccurate or incomplete. Give full reference +to volume, series, date, page of verification. If request could not be +verified, indicate sources checked, as in: NUC 1968-72-0; CBI 1971-0.</p> + +<p>If it is not possible to verify the author and title, indicate <span class="u">sources of +reference</span> such as bibliography in a monograph, review article, etc. +Where did the requestor see this item <span class="u">in print</span>? Supply author, title, +publisher and date or journal title and date, and page number on which +citation is found. If it is more convenient you may supply a photocopy of +the cited reference.</p> + +<p>If impossible to verify or supply a source of reference, indicate "zz."</p> + + +<p><span class="u">For LILRC use only</span></p> + +<p>13. Records information regarding request forwarded to LILRC member or NYSILL +or RML and awaiting response.</p> + +<p>14. Indicates whether item has been found and delivered or request cancelled.</p> + +<p>15. Checked to indicate by NUC symbol libraries believed to have needed item, +on the basis of the data bank of library card catalogs in microfilm or +telephone confirmation.</p> + +<p>16. Records date due of book to be returned. Left blank in cases where photocopy +has been supplied; photocopy becomes the property of the user.</p></div> + + + +<p><span class='pagenum'><a name="Page_15" id="Page_15">[Pg 15]</a></span></p><hr style="width: 65%;" /> +<h2><a name="How_to_be_a_good_borrower" id="How_to_be_a_good_borrower"></a>How to be a good borrower:</h2> + + +<div class="blockquot"><p><span class="u">Educate your readers.</span> Explain that some materials may not be available +on interlibrary loan, that requests may take time to fill, that +renewals may not always be granted.</p> + +<p><span class="u">Encourage</span> your readers to take full notes of bibliographic sources +and references, to supply all necessary data, to fill out a work +sheet for each request.</p> + +<p><span class="u">Screen</span> requests carefully. Eliminate requests for items that are +too new, too popular, too inexpensive to process, too ephemeral.</p> + +<p><span class="u">VERIFY</span> all citations.</p> + +<p><span class="u">Make sure</span> your teletype messages and interlibrary loan forms are free +from typographical errors.</p> + +<p><span class="u">Return</span> materials promptly. If a renewal is necessary, ask for it +before the date due. If a book is lost, notify the Council and +pay the bill promptly. Your library is responsible for all books +it borrows on interlibrary loan. Books received through NYSILL +should be returned directly to the lending library, not to LILRC.</p> + +<p><span class="u">Limit</span> the number of items you request on behalf of any reader at +one time. Materials on a given subject should not be monopolized +by one patron in the region, and deadlines and due dates must be honored.</p> + +<p><span class="u">Notify</span> us when you have a book to be returned.</p></div> + + + +<hr style="width: 65%;" /> +<h2><a name="How_to_be_a_good_lender" id="How_to_be_a_good_lender"></a>How to be a good lender:</h2> + + +<div class="blockquot"><p><span class="u">Answer promptly</span> and courteously when you receive a teletype message, +telephone call or typed forms by mail or courier. The library you +supply today may supply you tomorrow.</p> + +<p><span class="u">Reciprocity</span> is the key word.</p> + +<p>Please say "<span class="u">yes</span>" only when you are prepared to supply the photocopy or +volume quickly. If you cannot fill a request, let us know promptly +so that we may try to locate the item elsewhere. It is not fair +to keep any library's patron waiting. A quick "No" is preferable +to a drawn out "Maybe."</p> + +<p><span class="u">Notify</span> us when you have an item ready for us to pick up.</p> + +<p><span class="u">Have items ready</span> for pickup at the designated spot when the driver arrives.</p> + +<p><span class="u">Identify</span> all photocopies with our request number (if given) and the +title and issue of the journal from which they are made.</p></div> + + + +<p><span class='pagenum'><a name="Page_16" id="Page_16">[Pg 16]</a></span></p><hr style="width: 65%;" /> +<h2><a name="APPENDIX_A" id="APPENDIX_A"></a>APPENDIX A<br /><br /> + + +Useful tools for interlibrary loan:</h2> + +<div class="blockquot"> +<p>New Jersey State Library. <span class="u">Interlibrary loan, photocopy and reference +procedures manual.</span><br /> +Copies available upon request: New Jersey State Library, Interlibrary +Reference and Loan Service, 185 W. State St., Trenton, NJ 08625.</p> + +<p>New York State Education Department. New York State Interlibrary Loan +Network. NYSILL Manual, 1970.<br /> +Copies available upon request: State Education Department, Division +of Library Development, Albany, NY 12224.</p> + +<p>Thomson, Sarah Katherine. <span class="u">Interlibrary loan procedure manual.</span> +Chicago, ALA, 1970.<br /> +May be ordered from ALA, 50 E. Huron St., Chicago, Ill. 69601.</p> +</div> + + + +<p><span class='pagenum'><a name="Page_17" id="Page_17">[Pg 17]</a></span></p><hr style="width: 65%;" /> +<h2><a name="Appendix_B" id="Appendix_B"></a>Appendix B<br /><br /> + + +Sample worksheets for interlibrary loans</h2> + +<p class="figcenter" style="width: 492px;"> +<a href="images/image018.png"> +<img src="images/image017.png" width="492" height="600" alt="Sample worksheets for interlibrary loans" title="Sample worksheets for interlibrary loans" /> +</a></p> + + + + +<hr style="width: 65%;" /> + +<h3>Transcriber's Notes</h3> + +<p> +Page <a href="#Page_7">7</a>: Changed sumitting to submitting<br /> +<span style="margin-left: 5em;">(before sumitting request to LILRC).</span><br /> +<br /> +Page <a href="#Page_11">11</a>: Changed conscecutively to consecutively<br /> +<span style="margin-left: 5.5em;">(may number conscecutively).</span><br /> +<br /> +Page <a href="#Page_14">14</a>: Changed alloted to allotted<br /> +<span style="margin-left: 5.5em;">(space alloted with remaining key words).</span><br /> +<br /> +Page <a href="#Page_14">14</a>: Under 9. Place. City of publication, "are acceptable" may be a typo.<br /> +</p> + + + + + + + + + + + +<pre> + + + + + +End of the Project Gutenberg EBook of The Long Island Library Resources +Council (LILRC) Interlibrary Loan Manual: January, 1976, by Anonymous + +*** END OF THIS PROJECT GUTENBERG EBOOK INTERLIBRARY LOAN MANUAL *** + +***** This file should be named 30557-h.htm or 30557-h.zip ***** +This and all associated files of various formats will be found in: + http://www.gutenberg.org/3/0/5/5/30557/ + +Produced by Gerard Arthus, Diane Monico, and the Online +Distributed Proofreading Team at http://www.pgdp.net + + +Updated editions will replace the previous one--the old editions +will be renamed. + +Creating the works from public domain print editions means that no +one owns a United States copyright in these works, so the Foundation +(and you!) can copy and distribute it in the United States without +permission and without paying copyright royalties. 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